If you have any question in the mind – ‘Is Google Vault A Backup Method?’ Or ‘Do we need a third-party Google Apps Backup software to protect the data?’- Then this post is just for you.
In this era, every business paperwork is taken over by online programs like G Suite (formerly Google Apps). The G Suite is basically a SaaS (Software as a service) application that requires monthly or yearly subscription for providing services like Gmail, G-Drive, Google Docs, Google Spreadsheet, and much more. It is just a short introduction of G Suite, because, it is so vast that everyone is already aware of it. Interestingly, most of the organizations are adopting this cloud-based technology really fast.
Beware! Cloud Is Not As Safe As We Think
The only problem with cloud technology is catastrophic cyber attacks, that might result in a data loss situation. To overcome this type of circumstances, a highly potential backup solution is needed. However, people have a big misunderstanding that Google Vault, inbuilt G-Apps utility, works as a backup service for their data.
Is Google Vault A Backup Solution? What’s the Truth?
Google Vault is an application that comes under in G Suite Business and Enterprise plan. It permits you to do online data archiving from the programs like Google mail or Gmail, G-Drive, Google Hangout and hold it for a certain period of time set by the users. Plus, you can easily search the data for the legal case or personal use. In case, when user wishes to download the searched content for further examination, then it can be easily exportable into PST or MBOX (for emails only) format at any location. As a result, Vault works as an eDiscovery tool for Google Apps and NOT A BACKUP SERVICE.
Unfortunately, if an employee leaves the organization and admin deletes its account, then its corresponding vault’s data also gets removed. Hence, no data remains in Google account and you become unable to search and export the data.
Apart from this, when you are going to export huge data and if it takes more than 24 hours, then Vault will terminate after downloading only half data. Moreover, you need to again start the process from the same point where it has stopped.
Above all, there is no backup function provided by Google that helps in disaster recovery of file security. Therefore, you have to use third- party solution for this.
Leading Backup Solution for G Suite Data
Additionally, when an employee left the company, then use this tool and backup all the data before account deletion. So, it saves the license fee as well as crucial organizational data. Furthermore, during large export of data, it takes possible minimum time and never stop the process abruptly.
The best part about backup solution is it provides an infinite retention period. Also, it is a one-time investment that can be used for every edition of G Suite plan. If you still think that Google Vault is better than a backup software, then have a look at the difference table:
| Characteristics | Google Apps Backup | Google Vault |
| Function | Complete automatic backup of G Suite emails, contacts, calendars, and documents at user’s specified location | Use to archive, hold, search content and export the records |
| File Format to Export Emails | Outlook PST, MSG, MBOX, and EML | MBOX and PST |
| Supported G Suite Plans | Easily backup data from every G Suite plans | Available in G Suite Business and Enterprise plan |
| Data Retention Period | Unlimited | Set by the User |
| Who Can Use the Program | Administrator or End User can use the tool to backup desired data | Only Administrator have the powers to access the Vault |
Be Smart & Opt for Pertinent Backup Solution
As we discussed earlier, Vault is designed for eDiscovery and online data archiving. Its prime function is to keep legal & regulatory compliance within the organization. It has a different significance which is not similar to Google Apps backup solution.
Hence, Google Vault is not a good option to export G Suite data from cloud to on-premise location. So users’ query “is Google Vault a backup method?” get resolved! In fact, the data records saved in vault itself require a backup solution because data on cloud does not mean it is secured. So, use an easy-to-use Google Apps Backup Software with complete automation, including lots of features. And save your G Suite data wherever you want like on disk media, laptop, or PC.
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