Tuesday, 12 February 2019

Here’s Why Google Vault Is Not A Backup Solution! Complete Insight

does Google Vault backup Google drive

If you have any question in the mind – ‘Is Google Vault A Backup Method?’ Or ‘Do we need a third-party Google Apps Backup software to protect the data?’- Then this post is just for you.

In this era, every business paperwork is taken over by online programs like G Suite (formerly Google Apps). The G Suite is basically a SaaS (Software as a service) application that requires monthly or yearly subscription for providing services like Gmail, G-Drive, Google Docs, Google Spreadsheet, and much more. It is just a short introduction of G Suite, because, it is so vast that everyone is already aware of it. Interestingly, most of the organizations are adopting this cloud-based technology really fast.

Beware! Cloud Is Not As Safe As We Think

The only problem with cloud technology is catastrophic cyber attacks, that might result in a data loss situation. To overcome this type of circumstances, a highly potential backup solution is needed. However, people have a big misunderstanding that Google Vault, inbuilt G-Apps utility, works as a backup service for their data.

Is Google Vault A Backup Solution? What’s the Truth?

Google Vault is an application that comes under in G Suite Business and Enterprise plan. It permits you to do online data archiving from the programs like Google mail or Gmail, G-Drive, Google Hangout and hold it for a certain period of time set by the users. Plus, you can easily search the data for the legal case or personal use. In case, when user wishes to download the searched content for further examination, then it can be easily exportable into PST or MBOX (for emails only) format at any location. As a result, Vault works as an eDiscovery tool for Google Apps and NOT A BACKUP SERVICE.

Unfortunately, if an employee leaves the organization and admin deletes its account, then its corresponding vault’s data also gets removed. Hence, no data remains in Google account and you become unable to search and export the data.

Apart from this, when you are going to export huge data and if it takes more than 24 hours, then Vault will terminate after downloading only half data. Moreover, you need to again start the process from the same point where it has stopped.

Above all, there is no backup function provided by Google that helps in disaster recovery of file security. Therefore, you have to use third- party solution for this.

Leading Backup Solution for G Suite Data

Probably, after reading about Vault, users got the answered with ‘does Google Vault backup Google drive?’. So, to protect the data from any disastrous situation, an intelligent and ideal SysTools Google Apps Backup Software is needed. It meets all the data security needs and backup Google Apps email account along with emails, contacts, documents, and calendar on secondary locations like PC/laptop/ Disk Drive. Moreover, you can also save multiple copies of G-Apps data on different devices from its on-premise location.

Additionally, when an employee left the company, then use this tool and backup all the data before account deletion. So, it saves the license fee as well as crucial organizational data. Furthermore, during large export of data, it takes possible minimum time and never stop the process abruptly.

The best part about backup solution is it provides an infinite retention period. Also, it is a one-time investment that can be used for every edition of G Suite plan. If you still think that Google Vault is better than a backup software, then have a look at the difference table:

Characteristics Google Apps Backup Google Vault
Function Complete automatic backup of G Suite emails, contacts, calendars, and documents at user’s specified location Use to archive, hold, search content and export the records
File Format to Export Emails Outlook PST, MSG, MBOX, and EML MBOX and PST
Supported G Suite Plans Easily backup data from every G Suite plans Available in G Suite Business and Enterprise plan
Data Retention Period Unlimited Set by the User
Who Can Use the Program Administrator or End User can use the tool to backup desired data Only Administrator have the powers to access the Vault

Be Smart & Opt for Pertinent Backup Solution

As we discussed earlier, Vault is designed for eDiscovery and online data archiving. Its prime function is to keep legal & regulatory compliance within the organization. It has a different significance which is not similar to Google Apps backup solution.

Hence, Google Vault is not a good option to export G Suite data from cloud to on-premise location. So users’ query “is Google Vault a backup method?” get resolved! In fact, the data records saved in vault itself require a backup solution because data on cloud does not mean it is secured. So, use an easy-to-use Google Apps Backup Software with complete automation, including lots of features. And save your G Suite data wherever you want like on disk media, laptop, or PC.
Here’s Why Google Vault Is Not A Backup Solution! Complete Insight Harshita Joshi 4.5 of 5
If you have any question in the mind – ‘ Is Google Vault A Backup Method ?’ Or ‘ Do we need a third-party Google Apps Backup software t...

Monday, 21 January 2019

How to Migrate Gmail Emails to Outlook PST Stepwise [Updated 2019]

Query: Do you want to migrate from Gmail to Outlook? No problem, try the best solution for exporting Gmail emails to PST file and open it into Microsoft Outlook email client. Afterwards, you can easily view Gmail emails in Outlook.

Gmail and Microsoft Outlook are the most commonly used email clients around the world. But now many Gmail accounts user want to migrate from Gmail to Outlook because it provides many advanced features over it.

Gmail is a web-based email client where Outlook is a desktop-based email client and it makes the first difference. This article discusses the various ways in which a Gmail account data can be exported to Microsoft Outlook. It briefly explains the reasons why a user needs to migrate from Gmail to Microsoft Outlook.

Instant Solution: You can try SysTools Gmail Backup Utility to download Gmail emails to PST file format in just few easy steps.

Reasons: Why We Migrate Gmail Emails to Outlook?

There are many reasons that make Gmail to Outlook migration important.

  • Gmail allows Google to read your emails, to provide you advertisements related to the content of your emails.
  • Also, the advertising is extremely tiresome in Gmail accounts.
  • Outlook has options to undelete and sort emails by file size for quick cleaning.
  • The reply messages in Gmail account are composed of small screens, but Outlook has a full-screen view.
  • All the emails in the Microsoft email client account will be available even when the user is not connected to the internet.
  • Outlook has nearly unlimited storage and a 100MB limit on Attachments whereas Gmail has limited storage only.
  • It also has Social Media Integration with Facebook, Twitter, and LinkedIn.
  • It has an Integrated photo viewer and can also make each email to a small image gallery.
  • The Microsoft provides better features than Gmail email client and it often attracts users to import Gmail emails and contacts to Outlook 2010.

User Queries Related to Migrating Emails from Gmail to Outlook

“I have been using Gmail account for years for both personal and business needs. Now, my company decided to migrate from Gmail to Microsoft Outlook email client due to some reasons. I tried to configure Gmail account into Outlook 2016 manually, but it was little confusing and unfortunately, I couldn’t complete the task. Can anyone suggest a secure and easy method to migrate Gmail emails into Outlook account?”

“Our company mainly uses two email client applications, i.e. one is Gmail account and other is Microsoft Outlook for more than five years. Since both accounts have many contacts and emails in it, and it is now difficult to function properly. We decided to export emails from Gmail to Outlook 2019. Now we are searching for a best solution to complete the Gmail to Outlook migration easily.”

These are the common problems that arises from the users side regarding Gmail to Microsoft Outlook migration. And this article will provide answer to all such queries. Let's see one by one:

Configure Gmail into Outlook Manually

Here, we described the manual solution and its steps for Gmail to Microsoft Outlook account migration.

Setting Up Gmail to Outlook 2016

  1. From the File menu, go to Add.
  2. Choose Manual setup or Additional server types.
  3. Two options given, choose POP or IMAP.
  4. Gmail POP settings in Outlook 2016
  5. Enter your name and Email address. Use POP3 as the account type (can also use IMAP).
  6. After that specify incoming and outgoing mail server.
    • Incoming mail server : pop.Gmail.com
    • Outgoing mail server (SMTP) : smtp.Gmail.com
  7. Enter the user name and password.
  8. To enable authentication, go to More Settings >> Outgoing Server >> My outgoing server (SMTP).
  9. Then go to Advanced tab and change server port numbers. Specify incoming and outgoing server numbers like:
    • Incoming server (POP3): 995
    • Outgoing server (SMTP): 465

  10. Choose for Encrypted connection (SSL) and click OK.
  11. Click on Test Account Settings to test the settings of MS Outlook account.
  12. A message will displayed saying your account settings are correct. Then click on Next.
  13. Then click on Finish and now Outlook will be synchronized with the Gmail account.

After adding Gmail account in Outlook, all the emails of Gmail will be synchronized in MS Outlook. But, there are some limitations of manual method, let's see in next section.

Limitation of Exporting Gmail Emails to Outlook Manually

Syncing Gmail account to Microsoft Outlook manually is a very lengthy process. It makes the user in confusion while selecting different options as above described. i.e. to perform manual Gmail to Outlook migration, it requires some sort of technical knowledge.

Try Alternative Solution for Gmail to Microsoft Outlook Migration

Since the manual methods for exporting different items of Gmail account to Microsoft Outlook email client has many limitations as described above. It is necessary to use a secure and faster method for migrating Gmail emails to Outlook 2007/2010/2013/2016/2019. Here, suggests a trouble free fast solution that can be used in such situations. SysTools Gmail Backup is one of the best application available for exporting Gmail emails to PST and 3 more file formats. The product has many other advanced features that make it stand up in front of others.

Features of Gmail Backup Utility

  • Migrate Gmail account emails, contacts, calendars and documents to PST.
  • Supports downloading to MS Outlook, Windows live mail, Apple mail etc.
  • Support the secure backup of single and multiple users accounts.
  • Has option to resume interrupted backup inorder to save time.
  • Option to set-up internet bandwidth for smooth and reliable transfer.
  • Free up the server space using Delete after download option.
  • Microsoft Outlook 2007/2010/2013/2016/2019 should be installed to migrate Gmail to PST.
  • It allows to secure the data at local desktop.

Note: The tool supports only the free Gmail accounts for backing up the data and it doesn't save the credentials in any of its database.

Bottom Line

As we know many people around the world uses the Gmail email client for sending and receiving their personal and business information. Similarly, Microsoft Outlook email client application also has many users. Today many are searching for exporting Gmail emails to Outlook PST file. Most of the user choose manual methods for migrating Gmail to Outlook, but it is bit lengthy and time-consuming task. Today, trouble-free alternative solutions are available to perform the same task perfectly. One of the best solution is SysTools Gmail Backup Tool, which provides secure migration of single and multiple users Gmail account data to PST and other 3 formats.

How to Migrate Gmail Emails to Outlook PST Stepwise [Updated 2019] Clark Kent 4.5 of 5
Query: Do you want to migrate from Gmail to Outlook? No problem, try the best solution for exporting Gmail emails to PST file and open it i...

Friday, 18 January 2019

Move Google Contacts to Outlook Quickly | Best Export Import Solution

Query: Are you trying to move Google contacts to Outlook? Just go through this blog and get the best solution to export Google contacts and import into Microsoft Outlook 2016, 2013, 2010 and 2007 step by step with proper screenshots.

As we know that anybody can save contacts in Gmail account and can also transfer Google contacts to Outlook. Microsoft Outlook is a free desktop based email client. So, to import Google contacts to Outlook, first we have to export contacts from Gmail account and then we can easily import the exported Google contacts to MS Outlook. Sometimes, we face some problems while we move contacts from Google email account. Therefore, in this article, we are going to discuss the problems you may face in synchronization and their solutions. Apart from these, the article will also discuss an alternative method to avoid these problems. The solution is SysTools Gmail Backup service which is a best suited third party utility for exporting Google contacts to Outlook PST file.

Migrate Google Contacts to Outlook 2010, 2013, and 2016

To transfer Google contacts to Outlook, you have to follow two below mentioned steps:

  • STEP 1: Export Contacts from Google Account
  • STEP 2: Then, Import Google contacts to Outlook

Follow the below described step by step procedure to understand the work downs in detail.

STEP 1: Procedure to Export Google Contacts Stepwise

Follow the below-mentioned steps to move contacts from Google account.

  • Log in to your Gmail account and then select Gmail >> Contacts.
  • Then, go to the top of contacts section and click on More >> Export.
  • Now, select the contacts which you want to export and then choose Outlook CSV (for importing into Outlook or another application) under export format. After that, click Export.
  • When prompted, click on Save as, and browse the location to save the file. After that click on Save button to save your file at desired location

STEP 2: Process to Import Google Contacts to Outlook 2010, 2013 And 2016

Go through the below mentioned steps to move Google contacts to Outlook:

  • Open Outlook and then select File >> click on Open & Export > click Import/Export.
  • Select Import from another program or file, and then click on Next.
  • Now, select Comma Separated Values, and then click on Next.
  • Click on Browse to find the file which you want to import into Outlook and then select that file After that, click on Next.
  • Select the destination folder where you want to save your file and then click on Next.
  • After that, click on Finish button.

Problems & Solutions While Importing / Exporting Google Contacts To Outlook

There are various issues arise when users move Google contacts to Outlook. Some of these problems with their respective solutions are mentioned below:

Problem 1: Error Message Comes: If user tries to import more than 2000 Gmail contacts at a time, then they will see an error message.

Solution: To avoid this problem, save contacts into smaller .csv files, and then import each newly created CSV file.

Problem 2: No Google Contacts Appear in MS Outlook: After the completion of import process, What if no contacts appears?

Solution: To resolve this issue, open the CSV file which you have exported from Gmail account. If there is no information present in that CSV file then delete that file. After that export contacts from Google again.

Problem 3: Some Contacts are Missing: After importing Google Contacts to Outlook, if you open Outlook and see that all contacts was not imported then you can do the below mentioned things to solve this problem:


  1. You can edit the CSV contact file by using MS Excel to add missing contacts information
  2. You can repeat the steps to move your Google contacts to Outlook

Problem 4: Unable To Retrieve Data: This error message comes when you imported empty CSV file to Outlook.

Solution: To avoid this problem open your CSV to check whether there is data in it before importing that file to Outlook. If there is no data in CSV file then export your contacts from Google again.

Problem 5: CSV File Error: If the CSV file which you are importing has poorly formatted data, then a file error message will appear on your screen.

Solution: To solve this problem delete that CSV file and export contacts from Google account again. After that, import new CSV file to MS Outlook.

Getting a MAPI Error: This error mainly comes when there is a problem associated with the CSV file, which you are going to import.

Solution: To resolve this error open the CSV file and check that how many contacts you can import from CSV file. If you can import only 100 Google contacts then the problem is in row 101. To solve this problem delete row 101 and save your file as type .csv. After that import the .csv file again.


There are many problems comes when user try to import Google Contacts to Microsoft Outlook. In this post, we have discussed some of these problems with their solutions. After following these solutions, if you still faced some problem them yo can use Gmail Contacts Backup software to move Google contacts to Outlook. This tool can export Google contacts to MS Outlook without losing a single bit of data. It is fast and secure method to transfer contacts from Google account.

Move Google Contacts to Outlook Quickly | Best Export Import Solution Clark Kent 4.5 of 5
Query: Are you trying to move Google contacts to Outlook? Just go through this blog and get the best solution to export Google contacts and...

Thursday, 17 January 2019

How to Export G Suite Emails and Backup Data – Complete Insight

G Suite export all emails

G Suite, a cloud-based program, has become a must-have business collaboration tool for small and mid-sized businesses. But, beware, everything placed on cloud does not mean the data is safe. You might need to export G Suite email as well.

Interestingly, it is true Google has the policy to save G Suite data on two different data centers. In such a situation, when one center gets failed, the second data center works as substitute for it.

By the way, it is not as good as it sounds!

Google itself stated that they do not make any commitment regarding the data loss scenarios. Even in disaster recovery blog of Google, they wrote that ‘no disaster recovery solution from any provider is perfect’. It is hard to believe, but this is the reality.

However G Suite keeps your data protected in all possible ways. Still, it is not good to rely on cloud service for the protection of their most sensitive data. There are various scenarios where G Suite services get down like Gmail application go through service outage many times.

service outages in Google Apps

These all are the situations that make users keen to know how to export emails from G Suite on local system. By doing this, they will have a backup of their crucial data items on a safe location and can access it whenever they need. So, we consider this whole scenario and bring this article for the backup of G Suite data. The goal of this write-up is to provide a solution that helps to manage G Suite emails with their time-saving features.

Right Way to Export G Suite Email on Secure Location

Every Organization has a different scale to generate data in a day. Some mid-sized organizations have least amount of data items as compared to enterprises. So, our focus is to invest time on that workaround, which is right for every type of business. Keeping all the requirement in mind, a tool named as Google Apps Backup Software fits suitable to backup Google Apps emails on the desired desktops, laptops, and other location.

The prime function of G Suite Backup tool is to protect business or personal data by downloading emails from single or multiple G Suite users account on local platform like PC. So, in data loss situation, data items can be restored from a backup copy. Moreover, the robust features of tool are discussed that make this software right for everyone.

  • Convenient
In this fast-paced world, every individual wants a solution that takes possibly the least time to export Google Apps emails. So, Google Apps Backup tool does best in this. It can extract emails, contacts, calendar entries and documents from G Suite account in very less time. The cherry on top in this tool is backup of Single or Domain user account.

backup both single/domain user accounts

For Single User, just type the appropriate credential and download required data like email on hard-drive or local machine. On the other hand, in Domain Users, enter administrator credentials and export single or multiple G Suite user accounts mailbox data.

  • Integrated Features
The G Suite Email Backup Software is well-equipped with the functionalities that are very much essential during a backup process. Originally, there are four options;

  1. Delete After Download: It is true that our main aim is to protect important data from any data loss situation. Amazingly, it is also great to clean up the space that utilizes by the data which is currently not usable. In case, when someone takes backup of those G Suite data that is not required but have sensitive content. And, also wants to remove that stuff from the account too after saving on designated location. Then, it is good to use Delete After Download option which functions to clean up the data items from G Suite user mailbox(es) that recently backed up.
  2. Add Time Interval: This feature helps the users to export the G Suite email (to PST/ MBOX/ EML) that were sent or received within a specific period of time. All you need to do is provide a set range of date and rest of the process automatically done by software.
  3. Select Category: With this filter, user has liberty to choose any folder like Emails, Contacts, Calendars, Documents. For this, select the checkbox of desired folder and tool only exports the data items of that particular folder.
  4. Include Folders: This feature lets you mention the name of email folder and download messages of it. For example, if you have 10 email folders in Gmail and wants to export only 5 folders mail, then select this option and write down name of the folders separated by a comma. By doing the, Google Apps Backup tool extracts messages of mentioned email Gmail folders.

  • Availability of Multiple Formats
The tool offers multiple file types to export Google Apps emails on local environment. It provides four different file formats such as PST, EML, MSG, and MBOX. All these extensions are further supported by various email clients like MBOX can be easily imported into Mozilla Thunderbird, SeaMonkey, Apple Mail.

  • Compatibility
When we talk about tool requirements, then the G Suite Backup utility provides a smooth tie-in with hardware & software. It supports all Windows Operating System, including Windows 10, 8.1, 8. Further, it only requires 20 MB free space in hard-drive.

After knowing the functionality of software, it is good to know how it works.

Full Guide to Export G Suite Emails Via. Google Apps Backup Tool

  • Start software and click Backup to begin the process.
click on Backup

  • A wizard is open, select either Single User or Domain Users. Here, we choose Domain Users option.
select single or domain user accounts

  • After that, enter the Admin User ID and upload a CSV file. This CSV file enlists all the user accounts details whose data is going to be downloaded. Then, click on Register.

  • It will redirect to web browser to login into Gmail account. Just click on Allow option.
Click Allow

  • Now, all the G Suite user accounts get listed on software detailed pane. Click Next to move forward.
Go Next

  • After that, select file format and all advanced features as per your need to export G Suite email.
choose desired file format

  • Next, provide a location where the exported data get saved by clicking on Browse. Then, hit Start button.
Browse and Start

Bringing It All Together

That’s all about how to export G Suite emails to PST/MBOX on hard-drive/ Computer/ PC. If you wish to safeguard your crucial and sensitive Google Apps data, then download a copy of mailbox items in local environment using above described method. And, Use G Suite without any further data loss situation headache.
How to Export G Suite Emails and Backup Data – Complete Insight Harshita Joshi 4.5 of 5
G Suite, a cloud-based program, has become a must-have business collaboration tool for small and mid-sized businesses. But, beware, eve...

Tuesday, 15 January 2019

How to Download G Suite User Data When Employee Leaves Company

Google Apps export user data

To download G Suite data on local system is the most preferable option when an employee left the company. Because if the G Suite administrator deletes the unused account, then all the vital information that was saved will be gone forever. Sadly, there is no golden way to get back the deleted data back.

Either way is to maintain the account associated with ex-employee in G Suite to prevent its data items. However, Organizations has to pay for this unused G Suite account every month. So, it is not a correct path to handle employee Gmail profile who left the company. That is why it is good to download G Suite user data such as email, contacts on local system to secure it wisely. After all, safeguard unused account data is mandatory because it approximately saves all the business-critical information.

So, if you wish to remove the unused profile to free the license, then read this article and backup Google Apps data before deleting the account.

#1. Google Takeout Program to Download Google Apps Data

G Suite users very well know about the term Google Take out. Basically, it is a tool provided in Google Apps whose prime function is to save data from Google application like Gmail, Keep, Hangouts on Air etc. related with G Suite account. You only need to use the following steps in order to use Google Takeout application.

  • First of all, Sign-in to Gmail account with the employee’s G Suite credentials.
log in

  • After that, click on Profile icon from the top-right corner of page. And choose Google Account option to continue the process.
click on Google Account

  • Now, you need to opt for Data & personalization from left side menu as shown in the screenshot.
click on Data & personalization

  • Now scroll down and choose Download your data feature to export G Suite data.
select Download your data

  • Turn ON switch button corresponding to the desired application. Then, click on Next.
select the data to export

  • Select the file extension in which you want to export Google data. Here two options are provided;
    1. ZIP
    2. TGZ
  • Next, choose the Delivery method and hit Create Archive button to begin the process.
choose the Delivery method

  • You need to wait for some time till archive file is ready for further processing.
  • After the completion of above step, a download link will be sent to same G Suite account.
  • In Inbox, check the mail. Once it is found, then click on the link in order to download it.
  • After that, extract all the files from recently saved ZIP or TGZ file.
Important Note: The above-described method to download G Suite data is very much suitable to archive only a few amount of data on local system. Although, when it comes to export a large amount of data items, it failes. In fact, Google Takeout itself said archive files take long hours or possibly days to prepare it. And, no organization wants to waste its crucial time on such time-consuming method.

Read These Points Before You Start with Google Takeout:
  • The worst part is that if the internet connection gets interrupted during archiving files preparation, then you again need to execute whole process. In addition, users are unable to export data items from G Suite user account in shared folders. In such a situation when the data items size is more than 50 GB, then it will not be downloaded in one go using Google Takeout program.
  • In short, the manual workaround sounds so tedious to accomplish the desired task. Therefore, it is better to go with a solution that works on every data file size and download G Apps user data without any constraint.

#2. Google Apps Backup Tool to Safeguard G Suite Data on Computer/Hard-Drive

To overcome every limitation of Google Takeout, there is a tool developed entitled as SysTools Google Apps Backup Software. The aim of this utility is to create an exact copy of data such as emails, contacts, calendars, and documents in offline environment like desktop from G Suite user accounts. The software can be used by a single user or administrator.

The free version of the software can be downloaded from here:
What’s more- The tool allows users to export G Suite data in PST, MBOX, EML, and MSG file format. Amazingly, there is no file size limitation on data to download on computer. It means any size of data gets saved by the tool in least time utilization. Using software, admin has power to either export all sub-users mailboxes content or individual mailbox data. Hence, we can conclude that Google Apps Backup utility is far better than Google Takeout application.

Users only need to do basic four steps to download Google Apps data on PC:-
  • Download and launch Google Apps Backup tool and click on Backup.

  • After that, either select Single User or Domain Users.
  • Select the format in which you want to export the data items.
multiple file formats

  • Browse a safe location to save the resultant file and hit Start button.

Final Words

Nearly all organizations face the resignation or recruitment of employees. It is a part of every single business. But, if an employee quits its job, then it is the responsibility of administrator to save and download G Suite data before deleting the account. For this, readers can prefer the above-described method as per the data size.
How to Download G Suite User Data When Employee Leaves Company Harshita Joshi 4.5 of 5
To download G Suite data on local system is the most preferable option when an employee left the company. Because if the G Suite adminis...

Sunday, 6 January 2019

Best Fix to Microsoft Office 365 Crashing and Backup Solution 👍

Number of users around the globe have reported that Office 365 is constantly crashing or applications (like Outlook) going down. In fact, folks posted these problems of O365 through twitter as well.

It is seriously a frustrating situation because Office 365 is no longer unknown name for businesses and also used by home-users or Organizations worldwide. It is similar like a bundle that has lots of distinct applications under one roof that deliver different functionalities. Unfortunately, shutting down any of the Office services like Outlook, Excel, Word makes users to pull their hair out.

why does my office 365 keep crashing

The Office 365 crashing problem can happen in web-version as well as desktop-based applications too. As we know, many O365 subscription plans offer to install complete MS Office programs such as Outlook, Word on local machine or mobile. The greatest part is all these desktop programs can directly connect to cloud and sync with it similar like O365 web programs.

Office 365 applications keep crashing due to various glitches like Server downtime issue, viruses, corrupted files, third-party add-ons and lots more. It means you cannot predict how and when a crash occurs in Office 365; all these nasty flaws can appear at any time in any application. So, it is good to have some workarounds that help the users to figure it out from randomly crashing Office 365 problem. For this, just go through this article further.

Top Fixes – Office 365 Keeps Crashing Problem

In this section, readers will know how to tackle Outlook 365 keeps freezing or crashing issue, and also how helpful backup email Office 365 can be.

1. Turn Off Harmful Add-ins

Add-ons or plug-ins are the programs that provide additional features or functionalities straight from the inbox in Outlook. But, sometimes, these extensions create problem in Outlook application. So, it is better to disable all those add-ons from the program. For this, use the below instructions-

Note: All these steps are applicable for Microsoft Outlook 2016 and 2013.

  1. Go to File tab.
  2. Select Options from the pop-out menu.
  3. After that, opt for Add-ins from left side pane.
  4. Click on Manage drop-down button and choose COM Add-ins.
  5. Next, click on Go button adjacent to Manage option.
  6. Under COM Add-Ins wizard, deselect the add-ins that you do want to exclude and click OK.
  7. Restart Outlook.

2. Uncheck Graphics Acceleration Option

Hardware graphics acceleration is a way through which hardware’s performance can be enhanced. Sadly, this technique creates freezing or slow down issue in Outlook. So, it is good to disable it.
  1. Click on File >> Options.
  2. After that, opt for Advanced option from the left pane to open its section.
  3. Under Display section, select the checkbox corresponding to Disable hardware graphics acceleration.
  4. Click on OK to save all the changes.

3. Again Install Office 365 Application

If the above workarounds do not work and Office 365 keeps crashing (Windows 10), then reinstall the Office application again from MS Office 365. For this, go with the below steps-
  1. On Windows 10, click on Start icon and select Settings option.
  2. Select Apps option from the Windows Settings page.
  3. After that, select Apps & features option from the left pane.
  4. Now, find the Office 365 pack and Uninstall it.
  5. Next, go to Microsoft Office 365 account and again download the desktop-based Office on the system.

A Permanent Solution to Avoid Office 365 Crashes (Backup)👍

Unexpected issue in Office 365 applications not only interrupt the work-flow, but also detrimental to business. Sometimes, due to Outlook program crash, all the saved data would be lost. And, this data loss is just like ruffling some feathers for O365 users.

So, to overcome that situation, users can backup all Office 365 emails and documents on a safe location with the help of SysTools Office 365 Backup Tool. So that whenever Outlook 365 application gets shutdown, there will be no worry about data loss situation.

Now, for creating backup of Office 365 mailboxes, users can download free Office 365 Backup Tool . A versatile tool that creates the backup of O365 mailbox mails and documents on a user’s specified location. Plus, it has various scheduling options to automatically create backup such as Backup Now, One Time, Daily, Weekly, and Monthly. A user is free to select any of the options as per requirement. Even, when a user needs to restore the data back, then download a PST file of it using tool.

Thus, we can say that it is also a great way to prevent the Office 365 mailbox data after Outlook crash situation.

Highlight: The tool comes with both trial and full versions. Users can backup first 100 emails of Office 365 mailbox with the free version, rest features are available with the full Office 365 Backup Software.

Summing Up

The frequently asked query ‘Why does Office 365 keep crashing?’ is discussed in the above writeup and also provided some workarounds to prevent data from this situation because the backup of Office 365 plays an important role in modern workplace to maintain the business workflow.
Best Fix to Microsoft Office 365 Crashing and Backup Solution 👍 Harshita Joshi 4.5 of 5
Number of users around the globe have reported that Office 365 is constantly crashing or applications (like Outlook) going down. In fact, f...

Thursday, 20 December 2018

Why Choose Office 365? Top #7 Reason You Should Know

“Why choose Office 365” can be considered as the buzz question of this year. With the booming growth is Office 365, many organizations are thinking of moving into this cloud service offered by Microsoft. But at the same time, they need to consider its benefits compared to other SaaS service providers. To inform them regarding this matter, this post will describe why should one choose Office 365 over other office suites. We will go straight to the reasons why Office 365 should be your top priority.

Why Choose Office 365: Here is the List of Reasons

1. Collaboration
Office 365 promoted the real-time collaboration among your team members and all employees of the organization. Not only co-authoring and co-editing of files can be done in real time, online communication is also possible via Skype video calls directly from the document. All the changes made to the files and documents can be tracked easily.

Searching for anything that belongs to the account of your organization can be done effortlessly using the search feature of Office 365. The search process covers documents, sites, notes, people, conversation or even video. You do not have to provide the exact keyword, just mention clearly what you need. Teamwork management is also easy in Office 365 as it lets you assign tasks and prioritize them.

2. 24/7 Access from Anywhere
Office 365 helps you to keep pace with the demand of modern time business. Since the files are stored in cloud instead of any computer, users do not need to be present at the office to conduct their duty. They can access their Office 365 account from home, from another country and even from the road. Thus, it will not allow your productivity to get hampered.

3. Foolproof Security Measures
Security is one of the main reasons people and enterprises are moving to Office 365. Once an organization subscribes to Office 365, they remain secured by the built-in security features of O365. The data of an organization belong to that entity only as Office 365 does to let anyone else access that data. They do not sell or scan data for advertisement purpose. Users can remain assured that their emails or any other data is not being used for data mining or analytics or improved services. It is also compliant with multiple top-notch industry standards like ISO 27001, HIPAA BAA, FISMA, EU Model clauses, etc.

4. Less Worry, More Work
Managing an organization is not an easy task and it is a great relief for the admins if they do not have to worry about downtime of services. Microsoft assures 99% uptime of services, which basically leaves users with no worry about the availability of the services. Thus, you can invest your time and resources on something else other than worrying.

5. Always Stay Ahead
All the updates of Microsoft products and services are released first to the users of Office 365. Hence, being the subscriber of Office 365 means no need to purchase any updated version separately. Users literary have to do nothing about availing the updates as they will be automatically provided with those at the earliest.

6. Scalable Service for Every Organization
By Choosing Office 365 plans, you can leave your worries aside about the changes that may occur to your organization in near future. Organizations need to pay Microsoft according to the size of their employee team, so companies can easily switch between various Office 365 plans depending on the changed company size. Moreover, the Office 365 plans cost less compared to most of the other suites.

7. Seamless Communication
In order to provide instant communication service among its users, Office 365 offers a number of application. Outlook Web App is their famous email application that contains numerous unique features. Other applications like Skype for Business, Staffhub, and Yammer can also be used for communication within an organization.


In this discussion about why choose Office 365, we have touched upon all the major points. After reading this post, users should not have any doubt about choosing Office 365. If you are switching from G Suite to Office 365, you must take the help of G Suite to Office 365 Migration Tool. This software will securely transfer all your G Suite data in Office 365 account keeping the folder hierarchy. If you do not need all the data to be migrated, you can also export the selected files using this program.

Must Read: Why Companies Are Moving to Office 365 Cloud

Why Choose Office 365? Top #7 Reason You Should Know Captain Ashish 4.5 of 5
“Why choose Office 365” can be considered as the buzz question of this year. With the booming growth is Office 365, many organizations are ...

Wednesday, 12 December 2018

Why Microsoft Outlook Keeps Receiving Duplicate Emails – Resolved!

why do i keep getting duplicate emails in outlook

"It's been a while that my Outlook mailbox has been flooded with the same email messages. I'm freaking out! Tried to delete these one by one but all in vain. Can't understand why am I getting duplicate emails in Outlook 2016 mailbox. Please suggest some instant solution to get rid of all these annoying emails!"

The problem of getting duplicates in MS Outlook can be frustrating sometimes, but ever wondered there can be a simple solution available on your fingertips? If no, then we are providing the best way to resolve the issue of MS Outlook keeps receiving duplicate emails repeatedly. Now the problem is that, first we need to know what are the reasons for the occurrence of these duplicates in Outlook and secondly, what can be a genuine solution to remove duplicate emails in Outlook completely. Let’s move to the further information in the article below.

What Causes Duplicate Emails in Outlook PST File?

There are multiple factors that originate the issue of MS Outlook keeps receiving same emails repeatedly and creating duplicates in Outlook. Let's go through all the factors:

  • There can be a big number of reasons that can cause duplicates to take place in Outlook PST file. We can take an example of any company or site which sends loads of copies of the same email to customers time to time. This is not only annoying, but also increases duplicates in Outlook Mailbox.

  • When you synchronize your personal computer with mobile device, and the synchronization is improper or interrupted, this phenomena creates most of the copies of your messages and increases the chances of Outlook emails duplicates.

  • Surprisingly, your anti-virus software is also responsible for Outlook getting duplicate emails. Although, this happens unknowingly, as you click the “send/receive” button on a frequent basis, which disturbs the process of the send/receive/store.

  • If you have more than one designation configured for the same email account, than you are definitely going to acquire duplicates in your Outlook emails account.

  • Slow internet connectivity is also responsible to cause duplicates in Outlook PST file. As, every time an emails is sent, its acknowledgment is delivered & due to the poor connection the message does not get received. Now, Outlook thinks that the mail is stuck somewhere in the transaction and therefore it send the same email over and over again ending up generating multiple copies of the same email.

  • Outlook rules play a big role in generating the duplicate emails in Outlook PST file. If there is any kind of conflict present in the rules then it can cause duplicates.

The Harms Caused When Outlook Keeps Receiving Duplicate Emails

When Outlook keeps receiving same emails repeatedly, there can be severe damage caused by this phenomena. Let’s have a look at all the effects of duplicate Outlook emails:

  • First of all, no user wants to have an unnecessary copy of some email messages in their Outlook mailbox, which is also taking up space.
  • The huge amount of copies present in Outlook PST file can cause Outlook to freeze, hang or stuck, resulting the degraded performance of Outlook.
  • A task that can be executed in a small time can take a quite longer time to be finished due to the slower Outlook.
  • We might face the issue of data loss or data corruption.

What to do to Eliminate Duplicate Emails in Outlook PST File?

We can eradicate these duplicates from Outlook PST file with very simple and powerful in built methods. Outlook must be kept intact for better performance and that needs to be done by removing the unnecessary duplicates from Outlook mailbox.

1. Inbox Clean Up

Outlook provides an inbuilt solution to remove duplicate emails in Outlook PST file via Clean Up utility. This is an inbuilt solution that can be easily implemented in order to eliminate duplicates from Outlook. User need to go through the following steps to implement the Clean Up utility-

Step 1. Open MS Outlook
Step 2. Choose the Inbox Folder in which duplicate items reside.
Step 3. Navigate to Home tab >> Clean Up option.
Step 4. You will get multiple options inside Clean Up.
Clean Up Conversation option to delete & move duplicate emails inside in the conversation to Deleted Items folder.
Clean Up Folder option to delete duplicates from specific folder.
Clean Up Folder and Subfolders option to clean both the folder and subfolders.
Step 5. Now, right click on Deleted Items and choose Empty folder option.
Step 6. Your duplicate emails in Outlook PST file are permanently deleted.

2. Anti Virus Settings

As we know that anti virus applications are also responsible for Outlook receiving duplicate emails, we would want to resolve this factor as well. Go through the settings of the anti virus application and make sure to disable the email protection. This will prevent to generate the duplicate emails.

3. Proper Configuration of Outlook Rules

In order to avoid any sort of confusion on different email folders, check on the Outlook rules if they are configured properly.

What if Microsoft Outlook Keeps receiving duplicate emails even after using Manual Methods?

In such cases when user’s MS Outlook keeps receiving same emails repeatedly even after using the manual solutions, user needs to go for Outlook Duplicates Remover tool to permanently eliminate duplicate emails in Outlook. The software is an expert solution to get rid of the duplicate items including emails, contacts, notes, tasks, calendars etc. effectively in Outlook. It is safe and secure way to remove duplicate emails from Outlook PST file automatically without any data loss.

Bottom Line

Getting duplicates in Outlook is very familiar issue as we frequently use Outlook to manage our emails and other data. However, there are preventions and cures available to deal with these duplicates in Outlook. In the above writeup, we have discussed what happens when Microsoft Outlook keeps receiving duplicate emails over and over again, what are their causes, the impact of these duplicates in our Outlook database and the best solutions to resolve the Outlook duplicates. One should use all the manual methods in the first place to get rid from Outlook duplicates and only when duplicates are present in a huge amount, the expert solution must be adopted to eliminate these duplicate emails in Outlook PST file.
Why Microsoft Outlook Keeps Receiving Duplicate Emails – Resolved! Harshita Joshi 4.5 of 5
" It's been a while that my Outlook mailbox has been flooded with the same email messages. I'm freaking out! Tried to del...

Thursday, 15 November 2018

Google Apps and Office 365 Coexistence – Unleash the Facts & Benefits

G Suite and Office 365 integration

Is it possible to work with G Suite and Office 365 together in an organization?

Yes! Google Apps and Office 365 can coexist in the same company very easily. Let’s uncover Google Apps and Office 365 coexistence!

You heard it right, but why it is required?

So, in the current era, lots of organizations need to set up G Suite and Office 365 integration simultaneously because of several reasons like -

  • Uninterrupted business through interoperability
  • Take advantage of O365 tools along with Google Apps
  • Save precious time & money with minimum change management

All of these can be achieved by G Suite application seamlessly. It provides the facility to using both Google Apps and Office 365 together. The greatest thing is end-user do not have to take pressure on how all the work is done.

So, What is the Problem?

Sometimes the enterprises need to migrate their emails from G Suite to Microsoft O365 environment by maintaining the existing custom domain. And, they often think that the G Suite and Office 365 coexistence process is difficult, in fact, it is super easy.

Therefore, in this technical post, we are going to show how to set up email flow using Google Apps and Office 365 together.

Solution – Steps to Configure Google Apps and Office 365 Coexistence

It is considered that currently organization using G Apps email service and planning to assist future email workload to Office 365 in order to manage the existing domain name. After that, execute the below-mentioned steps sequentially.

  • When the domain name setup in MS O365 account, it can be viewed similar as shown in the screenshot. This will be shown when the user adds the Text records, Mail exchanger records and Service records in Office 365.
set up domain name

  • Once the above steps get completed, go to EAC by clicking on Admin >> Exchange. Afterwards, select ‘accepted domains’ under the mail flow section.
select accepted domains

  • The new ‘Accepted Domain’ section pops-up, where the User domain and Microsoft service domain both are displayed. Right now, the domain type is shown as ‘Authoritative’, but it should be changed into ‘Internal Relay’. By doing this, email will transfer from Gmail to Office 365 mail users.
Internal Relay

  • In order to change the status of domain type, double-click on Production Domain to open the Accepted Domain wizard. Here, select the radio button labeled as Internet Relay and click on Save.

  • A Warning appears on the screen that conveys message ‘There is no outbound connector to deliver email for this domain’. Just click on OK in order to create the outbound connector.

  • After that, in order to make Outbound email connector, navigate to Mail Flow from the left side navigation pane. Here, click on Connectors tab and select ‘+’ sign.
click on Connector

  • A New Connector tab pop-up to in order to generate a mail flow connector. Now, a user needs to select Office 365 under the From box and Your organization’s email server’ under To box. Then, click on Next to continue.
click Office 365

  • From the next window, provide a relevant name to the connector and check the boxes under the What do you want to do after connector is saved? section. Then, hit the Next button.

  • Now, there is a need to mention when a user will use the mail flow connector. There are three options are available. For current situation, we have to select the option ‘Only when email messages are sent to these domains’ and press ‘+’ to provide the name of the domain that used above. And, click on Next for further process.
select Only when email messages are sent to these domains

  • After that, there is a requirement to add a smart host in order to setup O365 to get the relayed messages. It should be Google smart host i.e., aspmx.l.google.com. Then, click on Save >> Next.
add a smart host

  • From the New connector page, unchecked Always use Transport Layer Security (TLS) to secure the connection and press the Next button.
 unchecked Always use Transport Layer Security (TLS) to secure the connection

  • When all the settings have setup on the connector, a complete summary report will show on the screen and click Next to bring out the Validation page.
click Next to bring out the Validation page

  • It’s time to verify the connector which is created. For this, you need to click on ‘+’ to add the user email address and click on Validate option to check the working of connector.

  • A long sequence of validation run for the verification of connector. If a mail connector is working properly, validation process gets successfully completed. And, click on Close.

  • At last, click on Save to make G Suite and Office 365 coexistence.

Note: If you want to convert Google Apps data to Office 365, then you can use G Suite to Office 365 Migrator to migrate from Google Apps mailboxes to Office 365 securely.

In the End

Nowadays, it becomes very much popular to work with G Apps along with Office 365 in an organization. Therefore, in this post, we have discussed a step-by-step guide to configure Google Apps and Office 365 coexistence between the two platforms.
Google Apps and Office 365 Coexistence – Unleash the Facts & Benefits Harshita Joshi 4.5 of 5
Is it possible to work with G Suite and Office 365 together in an organization? Yes! Google Apps and Office 365 can coexist in the sa...