Monday, 17 June 2019

How to Split Outlook PST File by Year? - Updated Solution

A large of Outlook users are looking for a solution to split large PST file by year to easily manage them. To understand their need, here, we come with the simplest and updated solution to split Outlook PST file by year step by step. So, keep read on.

PST file is known as Outlook data file which is used to store all Outlook data like email messages, contacts, calendar items, and many more. Due to the shortage of storage space in previous Outlook versions, users want to split PST file by year to avoid data loss or corruption issues.

Benefits of Splitting Large PST File

Here are some benefits of dividing large size PST file into smaller PST files.
  1. Due to the large size of PST files, Outlook performance is slow down. So, it is better to crop them into smaller parts to avoid this problem.
  2. Dividing  PST file is helpful when a large PST file exceeds the allowable limit and the user can not send or receive new email messages.
  3. To avoid data loss issue due to oversized PST file, the best way to prevent them is split large PST file into small pieces.

Manual Technique to Split Outlook PST File by Year

In this manual process, we will use the Archive feature to divide PST by year. Follow the steps that are listed below:

  • Launch MS Outlook and click on the File tab
  • Click Info >> Tools >> Clean Up Tools >> Archive
  • In the Archive window, check Archive this folder and all subfolders option
  • Select one account or one folder which you want to archive
  • In the Archive items older than option, select the desired year
  • Check on the Include items with “Do not AutoArchive” checked box
  • Browse and choose the location for the folder and give it a name
  • Click OK to finish the process.

Limitations of Archive Option For Splitting Outlook Data File

The Archive is useful to move old Outlook data into a separate folder which is easily accessible on Outlook at any time. But, in case of dividing Outlook PST by year, the archive feature does not help to reduce PST file size. The manual process also very confusing for a non-technical person.

Quick & Reliable Solution to Split Outlook PST File By Year

To avoid all the limitations of the manual method, you must go with the expert solution i.e. SysTools Split PST Tool. This application is effectively reduced PST file size and split large PST file into smaller parts. The working and interface of the tool are very simple and easy to use. In addition, it offers more option to divide PST file like Split PST by size, date, and folder. The best thing about this tool is that it is completely free from viruses and supports all versions of Outlook which include Outlook 2016, 2013, 2010, 2007 and other below versions.

It has one more remarkable option to split corrupted PST file. Sometimes, due to oversized, the PST file is corrupted, so this tool also able to crop them. The software breaks both ANSI and UNICODE PST file without any error. It has the capability to split Outlook archive PST file with all data items in a quick manner. You can easily install this tool on Windows 10, 8.1, 8, 7, and other below editions.

Step By Step Process to Divide PST By Year

In order to separate large PST file into smaller parts by year, follow the mentioned steps:

Step 1. Download PST Splitter Tool and install it on your machine

Step 2. Click Split option from the top menu

Step 3. Select Outlook format i.e. Outlook 2000/2002 and Outlook 2003/2007/2010/2013/2016. After select Split by Year option

Step 4. Browse to select Outlook PST file which you want to split

Step 5. Select Year as per your need. For example from 2008 to 2018

Step 6. Click Browse and choose the location where you want to divided PST files

Step 7. Click on the Split button to start split Outlook PST file by year process.

Done! Once the task is completed, you will receive a completion message on the screen. Click OK and review the divided PST file from the selected location.

The Final Verdict

Dividing large size PST file into smaller parts is the most successful and safe method to prevent data loss or corruption issue due to oversized PST files. In this post, we mentioned how to split Outlook PST file by year using archive option manually. Archive feature is not suitable to reduce PST file size, so we suggested Outlook PST File Splitter tool which is one of the best and expert-tested solution. You can free download the tool to test its efficiency before purchasing.

How to Split Outlook PST File by Year? - Updated Solution rebeca wilson 4.5 of 5
A large of Outlook users are looking for a solution to split large PST file by year to easily manage them. To understand their need, here...

Saturday, 15 June 2019

How to Free Merge PST Files Without Duplicates Step By Step?

Many Outlook users are looking for a solution to merge multiple Outlook PST files into a single file with all items. If you are one of them, you will definitely get a complete solution at the end of this blog. Here, we are going to provide a full process to free merge PST files without duplicates. So, let’s start.

First of all, let’s take a quick overview of Outlook PST file and then look out the need of merging PST files.

Quick Introduction of Outlook PST File

Microsoft Outlook is a well-known email client application. It stores all the data in PST file format that includes emails, contacts, notes, tasks, calendars data and many more. The size of the PST file is limited depending on the different versions of Outlook. For example- In Outlook 97 to 2000, the file size limit is 2 GB. Outlook 2003 and 2007, the limit is 20 GB. In the latest Outlook 2010, 2013, 2016, and 2019, the limit is 50 GB.

Why Need to Combine PST Files Without Duplicates? 

There are many possible reasons when users need to free merge Outlook PST files without duplicates into a single file. As mentioned earlier, size limitations are very low in previous versions of Outlook. But the size limitations is upto 50 GB in the latest versions. That’s why users upgrading from old version to new to get more storage space. 

Pro Tip: Learn how to remove duplicate emails from Outlook quickly.

Outlook provides an archive feature that helps users move old items to a separate archive PST file which is easily accessible in Outlook at any time. Some possible reasons behind to merge multiple PST files into one is mentioned in the following section:

  1. Users want to avoid data loss or accidental deletion issue
  2. Want to manage PST file from different Outlook accounts in one place
  3. To save time by avoiding sharing files one by one
  4. The user doesn’t want to open each file repeatedly, so he wants to combine Outlook PST files
After discussing the benefits of merging Outlook PST files into single one, it is clear that a single file is easy to handle and open.

Steps to Free Merge PST Files Without Duplicates

The manual method to merge Outlook PST files 2016, 2013, 2010, 2007 have two-step. First, create a new PST and second, import all the PST data to the newly created PST file.

Step 1. Create New PST in Outlook

Here, we will create a new blank PST file that is a first step to combine multiple PST files into one. Follow the mentioned steps.

  • Launch Outlook and click on New Items
  • Here, select More Items >> Outlook Data File
  • Specify the location where you want to save your new PST file and give it a name
  • Click OK to end the procedure.

Step 2. Import All Outlook Data Files Into New Blank PST File

Now, we need to import all the PST files into a newly created PST file. Follow the steps to perform this task.

  • In Outlook, click on the File tab
  • Select Open >> Import option
  • In the Import/Export Wizard, choose Import from another program or file option
  • From the select file type to import from section, select Outlook Data File (.pst) and click Next
  • Browse and select the file to import
  • Select “Do not import duplicates” option and click Next
  • Now, select which folder you wish to import
  • Check the Include subfolders and Import items into the same folders box
  • In the end, click on the Finish button.
This is the whole process to free merge PST files without duplicates step by step.

Limitations of Manual Method to Combine Outlook PST Files

The process of merging PST files into one using the manual method is best when you want to merge 2 PST files into 1 or you have 4 to 5 PST files to combine. But, in case you have multiple PST files, you feel very dizzy when repeating the same steps to import PST files to a newly created PST file. This process is very lengthy and confusing for non-technical users. So, it is better to go with the alternate solution i.e. third-party tool.

Recommended Solution to Free Merge PST Files Without Duplicates

In order to get an instant and smart solution to combine PST files, you can use SysTools PST Merge Software. This tool provides a complete and accurate solution to merge PST files together. It only takes a few minutes to complete the task without altering the information of the data. The software offers 3 different option: Join, Merge and Merge Contacts to combine Outlook data files. With this application, you can easily merge PST archives files and password protected PST files with all emails, contacts, and other data elements. It also provides an advanced option to split oversized PST file into small parts.

The tool works on all Windows OS editions such as Windows 10, 8.1, 8, 7, and others to combine Outlook PST files into one. It also supports all Microsoft Outlook versions like Outlook 2019, 2016, 2013, 2010, 2007 and more. The application provides a separate option to merge multiple Outlook contacts folders into one and remove duplicate contacts in Outlook. The software has the ability to merge ANSI and UNICODE PST into a single UNICODE PST file effortlessly.

Concluding Words

It is difficult to manage a large number of PST files in Outlook, so it is better to merge them in a single file. Here we mentioned the complete process of how to merge 2 pst files into 1 in Outlook manually and also discussed the limitations of the manual process. To overcome this problem, it is better to use the suggested solution that helps to free merge PST files without duplicates into one with total precision. This software is completely safe and tested by the experts to merge multiple PST files into one in Outlook 2016, 2013, 2010, 2007 and other versions.

How to Free Merge PST Files Without Duplicates Step By Step? Email Conversion 4.5 of 5
Many Outlook users are looking for a solution to merge multiple Outlook PST files into a single file with all items. If you are one ...

Monday, 27 May 2019

How to Migrate Gmail Emails to Outlook PST Stepwise [Updated 2019]

Query: Do you want to migrate from Gmail to Outlook? No problem, try the best solution for exporting Gmail emails to PST file and open it into Microsoft Outlook email client. Afterwards, you can easily view Gmail emails in Outlook.

Gmail and Microsoft Outlook are the most commonly used email clients around the world. But now many Gmail accounts user want to migrate from Gmail to Outlook because it provides many advanced features over it.
Gmail is a web-based email client where Outlook is a desktop-based email client and it makes the first difference. This article discusses the various ways in which a Gmail account data can be exported to Microsoft Outlook. It briefly explains the reasons why a user needs to migrate from Gmail to Microsoft Outlook.

Instant Solution: You can try SysTools Gmail Backup Utility to download Gmail emails to PST file format in just few easy steps.

Related : How to Import Outlook to Gmail Account Securely?

Reasons: Why We Migrate Gmail Emails to Outlook?

There are many reasons that make Gmail to Outlook migration important.
  • Gmail allows Google to read your emails, to provide you advertisements related to the content of your emails.
  • Also, the advertising is extremely tiresome in Gmail accounts.
  • Outlook has options to undelete and sort emails by file size for quick cleaning.
  • The reply messages in Gmail account are composed of small screens, but Outlook has a full-screen view.
  • All the emails in the Microsoft email client account will be available even when the user is not connected to the internet.
  • Outlook has nearly unlimited storage and a 100MB limit on Attachments whereas Gmail has limited storage only.
  • It also has Social Media Integration with Facebook, Twitter, and LinkedIn.
  • It has an Integrated photo viewer and can also make each email to a small image gallery.
  • The Microsoft provides better features than Gmail email client and it often attracts users to import Gmail emails and contacts to Outlook 2010.

User Queries Related to Migrating Emails from Gmail to Outlook

“I have been using Gmail account for years for both personal and business needs. Now, my company decided to migrate from Gmail to Microsoft Outlook email client due to some reasons. I tried to configure Gmail account into Outlook 2016 manually, but it was little confusing and unfortunately, I couldn’t complete the task. Can anyone suggest a secure and easy method to migrate Gmail emails into Outlook account?”

“Our company mainly uses two email client applications, i.e. one is Gmail account and other is Microsoft Outlook for more than five years. Since both accounts have many contacts and emails in it, and it is now difficult to function properly. We decided to export emails from Gmail to Outlook 2019. Now we are searching for the best solution to complete the Gmail to Outlook migration easily.”

These are the common problems that arises from the users side regarding Gmail to Microsoft Outlook migration. And this article will provide answer to all such queries. Let's see one by one:

Configure Gmail into Outlook Manually

Here, we described the manual solution and its steps for Gmail to Microsoft Outlook account migration.
Setting Up Gmail to Outlook 2016
  1. From the File menu, go to Add.
  2. Choose Manual setup or Additional server types.
  3. Two options given, choose POP or IMAP.
  4. Gmail POP settings in Outlook 2016
  5. Enter your name and Email address. Use POP3 as the account type (can also use IMAP).
  6. After that specify incoming and outgoing mail server.
    • Incoming mail server :
    • Outgoing mail server (SMTP) :
  7. Enter the user name and password.
  8. To enable authentication, go to More Settings >> Outgoing Server >> My outgoing server (SMTP).
  9. Then go to Advanced tab and change server port numbers. Specify incoming and outgoing server numbers like:
    • Incoming server (POP3): 995
    • Outgoing server (SMTP): 465
  10. Choose for Encrypted connection (SSL) and click OK.
  11. Click on Test Account Settings to test the settings of MS Outlook account.
  12. A message will displayed saying your account settings are correct. Then click on Next.
  13. Then click on Finish and now Outlook will be synchronized with the Gmail account.
After adding Gmail account in Outlook, all the emails of Gmail will be synchronized in MS Outlook. But, there are some limitations of manual method, let's see in next section.

Limitation of Exporting Gmail Emails to Outlook Manually

Syncing Gmail account to Microsoft Outlook manually is a very lengthy process. It makes the user in confusion while selecting different options as above described. i.e. to perform manual Gmail to Outlook migration, it requires some sort of technical knowledge.

Try Alternative Solution for Gmail to Microsoft Outlook Migration

Since the manual methods for exporting different items of Gmail account to Microsoft Outlook email client has many limitations as described above. It is necessary to use a secure and faster method for migrating Gmail emails to Outlook 2007/2010/2013/2016/2019. Here, suggests a trouble free fast solution that can be used in such situations. SysTools Gmail Backup is one of the best application available for exporting Gmail emails to PST and 3 more file formats. The product has many other advanced features that make it stand up in front of others.
Features of Gmail Backup Utility
  • Migrate Gmail account emails, contacts, calendars and documents to PST.
  • Supports downloading to MS Outlook, Windows live mail, Apple mail etc.
  • Support the secure backup of single and multiple users accounts.
  • Has option to resume interrupted backup inorder to save time.
  • Option to set-up internet bandwidth for smooth and reliable transfer.
  • Free up the server space using Delete after download option.
  • Microsoft Outlook 2007/2010/2013/2016/2019 should be installed to migrate Gmail to PST.
  • It allows to secure the data at local desktop.
Note: The tool supports only the free Gmail accounts for backing up the data and it doesn't save the credentials in any of its database.

Bottom Line

As we know many people around the world uses the Gmail email client for sending and receiving their personal and business information. Similarly, Microsoft Outlook email client application also has many users. Today many are searching for exporting Gmail emails to Outlook PST file. Most of the user choose manual methods for migrating Gmail to Outlook, but it is a bit lengthy and time-consuming task. Today, trouble-free alternative solutions are available to perform the same task perfectly. One of the best solutions is SysTools Gmail Backup Tool, which provides secure migration of single and multiple users Gmail account data to PST and other 3 formats.
How to Migrate Gmail Emails to Outlook PST Stepwise [Updated 2019] Clark Kent 4.5 of 5
Query: Do you want to migrate from Gmail to Outlook? No problem, try the best solution for exporting Gmail emails to PST file and open it...

Friday, 24 May 2019

Move Google Contacts to Outlook Quickly | Best Export Import Solution

Query: Are you trying to move Google contacts to Outlook? Just go through this blog and get the best solution to export Google contacts and import into Microsoft Outlook 2016, 2013, 2010 and 2007 step by step with proper screenshots.

As we know that anybody can save contacts in Gmail account and can also transfer Google contacts to Outlook. Microsoft Outlook is a free desktop based email client. So, to import Google contacts to Outlook, first we have to export contacts from Gmail account and then we can easily import the exported Google contacts to MS Outlook. Sometimes, we face some problems while we move contacts from Google email account. Therefore, in this article, we are going to discuss the problems you may face in synchronization and their solutions. Apart from these, the article will also discuss an alternative method to avoid these problems. The solution is SysTools Gmail Backup service which is a best suited third party utility for exporting Google contacts to Outlook PST file.

Also Read : How to Export Outlook Contacts to Google Contacts - Complete Guide.

Migrate Google Contacts to Outlook 2010, 2013, and 2016

To transfer Google contacts to Outlook, you have to follow two below mentioned steps:
  • STEP 1: Export Contacts from Google Account
  • STEP 2: Then, Import Google contacts to Outlook
Follow the below described step by step procedure to understand the work downs in detail.

STEP 1: Procedure to Export Google Contacts Stepwise

Follow the below-mentioned steps to move contacts from Google account.
  • Log in to your Gmail account and then select Gmail >> Contacts.
  • Then, go to the top of contacts section and click on More >> Export.
  • Now, select the contacts which you want to export and then choose Outlook CSV (for importing into Outlook or another application) under export format. After that, click Export.
  • When prompted, click on Save as, and browse the location to save the file. After that click on Save button to save your file at desired location

STEP 2: Process to Import Google Contacts to Outlook 2010, 2013 And 2016

Go through the below mentioned steps to move Google contacts to Outlook:
  • Open Outlook and then select File >> click on Open & Export > click Import/Export.
  • Select Import from another program or file, and then click on Next.
  • Now, select Comma Separated Values, and then click on Next.
  • Click on Browse to find the file which you want to import into Outlook and then select that file After that, click on Next.
  • Select the destination folder where you want to save your file and then click on Next.
  • After that, click on Finish button.

Problems & Solutions While Importing / Exporting Google Contacts To Outlook

There are various issues arise when users move Google contacts to Outlook. Some of these problems with their respective solutions are mentioned below:
Problem 1: Error Message Comes: If user tries to import more than 2000 Gmail contacts at a time, then they will see an error message.
Solution: To avoid this problem, save contacts into smaller .csv files, and then import each newly created CSV file.
Problem 2: No Google Contacts Appear in MS Outlook: After the completion of import process, What if no contacts appears?
Solution: To resolve this issue, open the CSV file which you have exported from Gmail account. If there is no information present in that CSV file then delete that file. After that export contacts from Google again.

Problem 3: Some Contacts are Missing: After importing Google Contacts to Outlook, if you open Outlook and see that all contacts was not imported then you can do the below mentioned things to solve this problem:
  1. You can edit the CSV contact file by using MS Excel to add missing contacts information
  2. You can repeat the steps to move your Google contacts to Outlook
Problem 4: Unable To Retrieve Data: This error message comes when you imported empty CSV file to Outlook.
Solution: To avoid this problem open your CSV to check whether there is data in it before importing that file to Outlook. If there is no data in CSV file then export your contacts from Google again.
Problem 5: CSV File Error: If the CSV file which you are importing has poorly formatted data, then a file error message will appear on your screen.
Solution: To solve this problem delete that CSV file and export contacts from Google account again. After that, import new CSV file to MS Outlook.
Getting a MAPI Error: This error mainly comes when there is a problem associated with the CSV file, which you are going to import.
Solution: To resolve this error open the CSV file and check that how many contacts you can import from CSV file. If you can import only 100 Google contacts then the problem is in row 101. To solve this problem delete row 101 and save your file as type .csv. After that import the .csv file again.


There are many problems comes when user try to import Google Contacts to Microsoft Outlook. In this post, we have discussed some of these problems with their solutions. After following these solutions, if you still faced some problem them yo can use Gmail Contacts Backup software to move Google contacts to Outlook. This tool can export Google contacts to MS Outlook without losing a single bit of data. It is fast and secure method to transfer contacts from Google account.

Move Google Contacts to Outlook Quickly | Best Export Import Solution Clark Kent 4.5 of 5
Query: Are you trying to move Google contacts to Outlook? Just go through this blog and get the best solution to export Google contacts an...

Wednesday, 24 April 2019

Guide to Export Outlook 2019, 2016 & 2011 Emails to Apple Mail Account

Moving from Apple Mail to Outlook has become so common, but going reverse is mostly the unheard story. Also, the tool to perform this conversion is also limited. But, SysTools Mac PST Converter can easily export Outlook to Apple Mail efficiently.

The joy of moving from the Windows OS to Mac OS cannot diminish. The smooth interface and the best design is what amaze the Mac users. Hence, while using Windows, most of the users send and receive emails through Outlook application. Although, when you start using Mac, the default application is Apple Mail. Thus, parting ways with this user-friendly email client can be very difficult.

“Previously, I was using MS Outlook in my Windows Machine. But, now as I have switched my job, my workplace demands me to work on Mac OS, because of this I want to import Outlook 2016 emails to Apple Mail. While searching I got to know that Apple Mail supports .mbox format. But, I am not aware how to convert Mac Outlook emails into MBOX format. So, Please suggest me best solutions so that I can export PST files to Apple Mail.”

Considering the above scenario, through this write-up we are going to discuss various approaches to migrate emails from Outlook 2019, 2016 & 2011 to Apple Mail. Now, let us explore the migration steps in detail.

Transfer Emails from Outlook to Apple Mail Manually

MS Outlook and the Apple Mail do not use the same file format. Thus, we need a ground which will serve as a common platform for both the applications. User can use the Thunderbird application for this purpose. This email client can easily be downloaded from the internet for free. So, before you start to export Outlook to Apple Mail, ensure you have downloaded Mozilla Thunderbird in your system.

Step 1: Move Emails from MS Outlook to Mozilla Thunderbird

Now, first import Outlook files into Thunderbird, then export these imported files into MBOX format. This process will take place in Windows Machine.
  • Firstly, Set MS Outlook as the default email client. For that, Go to Control Panel >> Programs >> Default Programs >> Set Default Program >> and then choose Outlook and set the application as Default.
  • Now, install Mozilla Thunderbird & configure it with an ID.
  • Open Thunderbird and traverse to Tools Menu >> Import.

  • A new window will get opened, from their select the option for Mail or the address book according to the requirement. Then, click on the Next button.

  • Now, select the Outlook option to import emails & other data items. Click the Next button.

  • A new window will get opened, Browse the PST file for importing the data into Thunderbird.

  • After the successful import of the Outlook data in Thunderbird, you can see all the Outlook emails.

  • Now, the user needs to know the location of this “Outlook Import” folder to transfer this data into Mac. For this, right click on this folder and select “Properties” option.

  • Locate the folder path to traverse this location.

Note: Copy the folder “Outlook Import.sbd” to any of the storage devices like USB so as to export Outlook to Apple Mail via MBOX format more quickly.

Step 2: Import the Exported MBOX Files to Apple Mail

  • Open Apple Mail Application in your Mac system. Go to File Option and then click Import Mailboxes option.

  • Now, click the files in MBOX format option & then hit the Continue option.

  • After clicking the continue option, browse the MBOX file.

In this way, you will see that all your Outlook data will get imported into the Apple Mail application.

A Better Approach to Export PST File to Apple Mailboxes

The above-discussed procedure is completely free and also not that difficult to follow but, it might be time-consuming. Also, one small mistake can lead to starting the process to export Outlook to Apple Mail again and users can end up with losing some of their crucial data if not followed properly. Thus, we are suggesting a better approach i.e., SysTools Mac PST Converter to quickly migrate Outlook 2019, 2016 & 2011 emails to Apple Mail. The tool is capable enough to convert password protected PST files also into MBOX file format. So, after using this utility user can easily import the MBOX file into Apple Mail.

The Final Verdict!

The Methods to export Outlook to Apple Mail contains long procedure, but if users will divide the work into simple steps, it will get much simpler. Users can also bypass these methods to transfer emails from Outlook for Mac 2019, 2016 & 2011 to Apple Mail by using the third party tool which is suggested above.
Guide to Export Outlook 2019, 2016 & 2011 Emails to Apple Mail Account Clark Kent 4.5 of 5
Moving from Apple Mail to Outlook has become so common, but going reverse is mostly the unheard story. Also, the tool to perform this conve...

Tuesday, 9 April 2019

The Best Ever Solution For Outlook Save All Attachments Not Working Issue

Microsoft Outlook is an eminent email client that does an excellent job to send, receive, save, and manage users personal information. However, it has some downsides too due to which its users face some serious difficulties. Nowadays, Outlook 2019, 2016, 2013, 2010, and 2007 users are reporting a new problem i.e., Outlook save all attachments not working. This issue occurs after updating the Outlook version. After scanning various forum websites, we’ve found that there are thousands of Microsoft Outlook users bothered with unable to select multiple attachments in Outlook 2016/ 2019 issue and below is one live example for the same:

“Hello everyone! From last a few days we’re noticing that save all attachments function not working in Outlook 2016 anymore. This happens after an update and when we’re trying to click on an email attachment, no menu list is appearing with Save all attachments option in Outlook. When we’re selecting an email attachment, nothing is happening and email just closes and redirect us back to the inbox folder. We’ve tried to disable all the Outlook plug-ins, reboot Windows 10, and searched for the solution of this issue but found nothing. Moreover, it doesn’t look like the system admin restriction as it is happening with both internal and external emails. So, MS Outlook save all attachments not working due to which I’m unable to select multiple attachments in Outlook 2016. Is there any solution to resolve this annoying bug?”

If you’re one of those users who are encountering Outlook save all attachments in folder not working issue then, you’ve only one option left. Wait for the update that lets you save all attachments at once. But, if you can’t wait for so long and searching for an immediate, reliable, and a long-lasting solution to download all attachments in Outlook at once then, it is recommended to use SysTools Outlook Attachment Remover.

How This Tool Help to Fix MS Outlook Save All Attachments Not Working Issue?

While clicking on an email attachment in Outlook some users are bounced back to the primary screen. Also, some of the users get stuck in this loop for a while. Therefore, this software is especially designed to resolve save multiple attachments Outlook not working problem. It can extract all the attachments from multiple Outlook emails in a single attempt. It helps to download multiple PST file attachments in bulk and supports both ANSI and UNICODE PST files. The tool can be used to save all attachments from Outlook 2019/ Outlook 2016/ Outlook 2013/ Outlook 2010 and all below versions in all the available versions of Windows OS.

Forget Microsoft Outlook Save All Attachments Not Working and Try This

In order to resolve save all attachments function not working in Outlook 2016 problem, first of all, you need to download this software and to do this, click on the following buttons:

  • After this, launch the software and click on the Open button from the top menu list

  • Now, you’ll get two different options to add your file:
    1. Add File(s): This option allows to add either a single or multiple Outlook PST files in the software
    2. Add Folder: This option will let you add a folder with several PST files within it
  • So, add the PST file/ folder from which you want to save all the attachments to your computer/ desktop/laptop
  • Once PST files are added to the software, you can set the folder structure of resultant attachments. For this, the tool provides three different options: Folder Hierarchy, Folder Hierarchy (Subject Wise), and No Folder Hierarchy
  • Click on the Browse button and select a destination location for the output data to get rid of Microsoft Outlook save all attachments not working
  • Eventually, hit the Extract button and Outlook attachments extracting process will begin right after this and the software will display the live status of ongoing process
  • Once save all Outlook attachments procedure gets done, you can access the resultant attachments from the supported applications.

This is how this software help users to fix save all attachments function not working in Outlook 2016/ 2019 issue. So, from now you do not need to get worried if Outlook save all attachments not working as we’ve disclosed the best solution to fix this issue in this article.
The Best Ever Solution For Outlook Save All Attachments Not Working Issue Clark Kent 4.5 of 5
Microsoft Outlook is an eminent email client that does an excellent job to send, receive, save, and manage users personal information....

Tuesday, 26 March 2019

Sneak Peek to Best Office 365 Backup Solutions in 2019 – Choose Wise!

Here, we highlight the best Office 365 Backup solutions that will make backup process effortless and quicker in 2019!

best office 365 backup tool

No doubt, Microsoft Office 365 has become an essential part to manage the business work conveniently. It is also true that O365 online suite is best in its domain because it can be accessible from anywhere, but it has limitations too, such as it doesn’t provide any utility that can take backup mails, calendars, and contacts.

As we know, a backup copy is needed, for there are lots of threats roaming in the digital world that could delete the data of Office 365. Due to unavailability of backup program in O365, you are liable to take care of the data saved in MS O365 online suite with a lot of care from data loss disaster.

You have many choices available on the market but choosing the right backup solution can be a head-scratching affair. Therefore, this guide proposes to make the selection of Office 365 backup best practices job easy. So, let’s get started!

Best Office 365 Backup Solutions to Use in 2019

1. SysTools Office 365 Backup & Restore Software

In the era of cloud, people still believe the local backup is the best option to protect data from data loss horror. It is true that saving a backup copy on local drive gives more protection in cloud data loss disaster. SysTools Office 365 Backup Utility is a great option for cloud-to-local backup.

A cost-effective, user-friendly utility that copies business emails, contacts, calendars, shared mailbox data from servers to local Windows machine. Plus, this includes recovery of data items like emails, contacts, calendars, tasks, and journals from the local Outlook data file to any Office 365 account without any fail. So, in the situation of data loss, the data can be successfully restored to O365 user’s account from a backup PST file.

Above all, it provides the facility of cross user data restore. It means if an employee leaves the job and its messages, contacts and other data components are saved in Outlook supported format, then one can easily restore its data into another user account created in Office 365.

Moreover, the software supports Office 365 Enterprise E5/E3/E1, Exchange Online Plan 1/Plan 2, Office 365 Business Premium, O365 Business Essentials, Office 365 A1/ A3/ A5.

Pros Cons
Operate by Administrator or Single User Only create Office 365 backup in two formats
Granular Data Restoration
Granular Backup Facility
Backup Multiple Mailboxes in single time
Email Data Filter
Cost Effective
Create Backup in PST or EML format
Unlimited Retention Period
Available for MAC OS and Windows

2. Veeam Backup for Microsoft Office 365

Veeam Office 365 Backup solution is the another best Office 365 backup tool that reduces the risk of data loss in Microsoft Office 365. It can smoothly download a data copy of SharePoint Online, Exchange Online, and OneDrive for Business data on either on-premises or in public cloud. Plus, it provides the facility of weekly and daily backup of Office 365 components.

Apart from this, it can restore Office 365 emails, sites, documents, data of OneDrive back into MS Office 365 without any hassle.

Pros Cons
Backup of localized Office 365 version Not available for Mac OS
Granular recovery from backup copy
Save backup copy at user’s defined location
Quick Search feature

3. Acronis Backup for Office 365

People who want a solution that saves their backup file on the cloud, then they can go with this approach. Acronis Office 365 backup provides a secure cloud-to-cloud backup of O365 data. It means with Acronis backup, one can save data of Office 365 directly from Microsoft server to Acronis data centers. It can save Office 365 emails, contacts, group mailboxes, calendar, OneDrive for Business, SharePoint Online, tasks, sites.

Apart from this, it adds encryption technology to safeguard backup file. Also, ensure data recovery in minutes to maintain the business continuity.

Pros Cons
Quick Search option Only provides cloud-to-cloud backup
Support Multi-Factor Authentication
AES-256 Encryption safeguard backup
Transparent Status Monitoring


Data loss is an event that affects an individual as well as an organization. As we discussed above, there is no dedicated solution available in Microsoft Office 365. So, it is necessary to have a backup solution for Office 365. Therefore, we have discussed the best Office 365 backup solutions and tools that can effortlessly protect the data. It is suggested that local backups are always a safe practice, so SysTools Office 365 Backup solution is recommended. Else, it is totally up to the users which backup software they choose for their organization.
Sneak Peek to Best Office 365 Backup Solutions in 2019 – Choose Wise! Harshita Joshi 4.5 of 5
Here, we highlight the best Office 365 Backup solutions that will make backup process effortless and quicker in 2019! No doubt, Micr...

Monday, 4 March 2019

7 Best G Suite Email Security Practices to Secure Google Data in 2019

g suite security best practices

This blog’s aim is to create awareness regarding the protection of Google Apps account from internal and external threats. Because the way we protect ourselves in the physical world, in the same way, our data needs to be secured in the online world from unseen attacks.

No doubt, Google provides inbuilt security features in Google Apps. But, the web is a place of potential hackers who aim to harm the users by breaching their sensitive information. Hence, it is the responsibility of an individual and administrator to guard the privacy and stop data misuse. So here are G Suite security best practices through which organisations can secure Google Apps emails and data from potential threats.

Secure Google Apps Data : First Get Familiar with the Type of Threats

Before knowing the G Suite security best practices, be aware with the type of enemies in the digital world such as malware, ransomware, viruses and so on. A deep understanding of the threats activities helps us to take preventive measures according to it. All the potential internal and external threats that can cause damage in Google Apps or G Suite account are discussed here.

  • Data Ex-filtration
Data ex-filtration is an act where the migration of data takes place from G Suite domain without permission. In short, the illegal way to copy data items and move them to other platforms with intention to damage the Organisation's reputation. Data ex-filtration can be performed either manually by someone or inject malicious program that is capable to breach the account.

  • G Suite Data Deletion
Data deletion is a process where removal of data takes place accidentally or intentionally that become cumbersome to recover. Now, this can be done either manually by a person or with the help of malicious virus. For example, the ransom ware attack encrypts the entire data and asked money to release it. In a case when user becomes unable to give the money, the data will be deleted forever.

  • Malicious Insider
A malicious insider is a term used for a person within a company who intentionally leaks the crucial information from the G Suite domain. This person can be an employee or other former workers.

  • Account Breach
Account breach is an action where someone steals the credential of your account and gets access to it. Now, this person has the authority to do something illegal with the help of your account data. The easiest way to achieve the credential is spear phishing, where hackers send an email that looks so legitimate as if it was coming from a trusted resource.

  • Crack the Password
It is a process to violet the secure Google Apps data where hackers can recover the password via. some potential softwares. Once they have received the password, they can do anything with your account.

7 G Suite Security Best Practices to Safeguard G Suite Data From Threats

In order to export G Suite account data to a local server using this tool, one needs to follow the steps listed below:

  • #1 Use Two-Step Authentication Verification
Google has added a security feature in Google account known as 2 step authentication verification. If this option is enabled, then whenever there will be a login attempt from another browser or PC a code will generate. This security code sent to your mobile device and it should be required to enter the code to open G Suite account. In case, even if hacker steals the credentials, they won’t be able to access the account until they have the security code.

  • #2 Use Strong & Complex Passwords
Always make a password that has a combination of numeric value, special character, upper-case, lower-case and it should be long. So, no one can easily determine it easily. By doing this, the password cracking threat can be overcome.

  • #3. Change Passwords Regularly
It is suggested to never maintain the same G Suite account password for a long period of time. So, it is beneficial to change the password frequently within a certain period of time to secure Google Apps emails and data.

  • #4 Always Keep Backup of Your Data
If you want to run a business without interruption, then it is mandatory to keep backup of your data regularly. A Backup copy has always prevented G Suite information from data loss events. To create G Suite backup, you can use SysTools Google Apps Mailbox Backup Software. A tool with top-of-line features uses to download a copy of data from multiple Google Apps account in a single shot on local machine in order to maintain Google Apps security best practices. So, in data loss disastrous situation, you always have a copy of G Suite emails, contacts, calendar entries and documents on the system.

  • #5 Educate Employees
It does not matter how strong your security system is, if your employees do not analyse the threat. For this, the session can be organised timely in the company where you can discuss cyber threats and what security measures should be taken.

  • #6 Do Not Open Suspicious Emails
There are various emails sent by the hackers that look so legitimate that innocent people can become fool. So, first, review the email with proper concentration and then open it. And never click on any hyper-link that asks for your company data without confirming with higher management in the first place. Consequences can be, clicking on any link results in the introduction of malware in the system that can transfer the data out of your domain.

  • #7 Access Trusted Application Only
For security purposes, Google introduced a feature – OAuth apps whitelisting. This feature remarkably safeguards the user from unauthorised user access. On fundamental level, it is implemented to prevent the company’s Google Apps secure email data from malicious applications that accidentally get access to corporate data.

With this feature, the G Suite admin has the power to add trusted third-party applications in white-list. By doing this, only added applications can get official access to Google Apps information.

Before Its Too Late, Secure Google Apps Data Right Away

To keep the security of G Suite data intact across the internet, we have discussed 7 G Suite security best practices to protect the Google Apps account from external threats. Because it not only Google who guards your data every time, but also your duty to be safe online and maintain the business work-flow.
7 Best G Suite Email Security Practices to Secure Google Data in 2019 Harshita Joshi 4.5 of 5
This blog’s aim is to create awareness regarding the protection of Google Apps account from internal and external threats. Because the w...

Tuesday, 12 February 2019

Here’s Why Google Vault Is Not A Backup Solution! Complete Insight

does Google Vault backup Google drive

If you have any question in the mind – ‘Is Google Vault A Backup Method?’ Or ‘Do we need a third-party Google Apps Backup software to protect the data?’- Then this post is just for you.

In this era, every business paperwork is taken over by online programs like G Suite (formerly Google Apps). The G Suite is basically a SaaS (Software as a service) application that requires monthly or yearly subscription for providing services like Gmail, G-Drive, Google Docs, Google Spreadsheet, and much more. It is just a short introduction of G Suite, because, it is so vast that everyone is already aware of it. Interestingly, most of the organizations are adopting this cloud-based technology really fast.

Beware! Cloud Is Not As Safe As We Think

The only problem with cloud technology is catastrophic cyber attacks, that might result in a data loss situation. To overcome this type of circumstances, a highly potential backup solution is needed. However, people have a big misunderstanding that Google Vault, inbuilt G-Apps utility, works as a backup service for their data.

Is Google Vault A Backup Solution? What’s the Truth?

Google Vault is an application that comes under in G Suite Business and Enterprise plan. It permits you to do online data archiving from the programs like Google mail or Gmail, G-Drive, Google Hangout and hold it for a certain period of time set by the users. Plus, you can easily search the data for the legal case or personal use. In case, when user wishes to download the searched content for further examination, then it can be easily exportable into PST or MBOX (for emails only) format at any location. As a result, Vault works as an eDiscovery tool for Google Apps and NOT A BACKUP SERVICE.

Unfortunately, if an employee leaves the organization and admin deletes its account, then its corresponding vault’s data also gets removed. Hence, no data remains in Google account and you become unable to search and export the data.

Apart from this, when you are going to export huge data and if it takes more than 24 hours, then Vault will terminate after downloading only half data. Moreover, you need to again start the process from the same point where it has stopped.

Above all, there is no backup function provided by Google that helps in disaster recovery of file security. Therefore, you have to use third- party solution for this.

Leading Backup Solution for G Suite Data

Probably, after reading about Vault, users got the answered with ‘does Google Vault backup Google drive?’. So, to protect the data from any disastrous situation, an intelligent and ideal SysTools Google Apps Backup Software is needed. It meets all the data security needs and backup Google Apps email account along with emails, contacts, documents, and calendar on secondary locations like PC/laptop/ Disk Drive. Moreover, you can also save multiple copies of G-Apps data on different devices from its on-premise location.

Additionally, when an employee left the company, then use this tool and backup all the data before account deletion. So, it saves the license fee as well as crucial organizational data. Furthermore, during large export of data, it takes possible minimum time and never stop the process abruptly.

The best part about backup solution is it provides an infinite retention period. Also, it is a one-time investment that can be used for every edition of G Suite plan. If you still think that Google Vault is better than a backup software, then have a look at the difference table:

Characteristics Google Apps Backup Google Vault
Function Complete automatic backup of G Suite emails, contacts, calendars, and documents at user’s specified location Use to archive, hold, search content and export the records
File Format to Export Emails Outlook PST, MSG, MBOX, and EML MBOX and PST
Supported G Suite Plans Easily backup data from every G Suite plans Available in G Suite Business and Enterprise plan
Data Retention Period Unlimited Set by the User
Who Can Use the Program Administrator or End User can use the tool to backup desired data Only Administrator have the powers to access the Vault

Be Smart & Opt for Pertinent Backup Solution

As we discussed earlier, Vault is designed for eDiscovery and online data archiving. Its prime function is to keep legal & regulatory compliance within the organization. It has a different significance which is not similar to Google Apps backup solution.

Hence, Google Vault is not a good option to export G Suite data from cloud to on-premise location. So users’ query “is Google Vault a backup method?” get resolved! In fact, the data records saved in vault itself require a backup solution because data on cloud does not mean it is secured. So, use an easy-to-use Google Apps Backup Software with complete automation, including lots of features. And save your G Suite data wherever you want like on disk media, laptop, or PC.
Here’s Why Google Vault Is Not A Backup Solution! Complete Insight Harshita Joshi 4.5 of 5
If you have any question in the mind – ‘ Is Google Vault A Backup Method ?’ Or ‘ Do we need a third-party Google Apps Backup software t...

Thursday, 17 January 2019

How to Export G Suite Emails and Backup Data – Complete Insight

G Suite export all emails

G Suite, a cloud-based program, has become a must-have business collaboration tool for small and mid-sized businesses. But, beware, everything placed on cloud does not mean the data is safe. You might need to export G Suite email as well.

Interestingly, it is true Google has the policy to save G Suite data on two different data centers. In such a situation, when one center gets failed, the second data center works as substitute for it.

By the way, it is not as good as it sounds!

Google itself stated that they do not make any commitment regarding the data loss scenarios. Even in disaster recovery blog of Google, they wrote that ‘no disaster recovery solution from any provider is perfect’. It is hard to believe, but this is the reality.

However G Suite keeps your data protected in all possible ways. Still, it is not good to rely on cloud service for the protection of their most sensitive data. There are various scenarios where G Suite services get down like Gmail application go through service outage many times.

service outages in Google Apps

These all are the situations that make users keen to know how to export emails from G Suite on local system. By doing this, they will have a backup of their crucial data items on a safe location and can access it whenever they need. So, we consider this whole scenario and bring this article for the backup of G Suite data. The goal of this write-up is to provide a solution that helps to manage G Suite emails with their time-saving features.

Right Way to Export G Suite Email on Secure Location

Every Organization has a different scale to generate data in a day. Some mid-sized organizations have least amount of data items as compared to enterprises. So, our focus is to invest time on that workaround, which is right for every type of business. Keeping all the requirement in mind, a tool named as Google Apps Backup Software fits suitable to backup Google Apps emails on the desired desktops, laptops, and other location.

The prime function of G Suite Backup tool is to protect business or personal data by downloading emails from single or multiple G Suite users account on local platform like PC. So, in data loss situation, data items can be restored from a backup copy. Moreover, the robust features of tool are discussed that make this software right for everyone.

  • Convenient
In this fast-paced world, every individual wants a solution that takes possibly the least time to export Google Apps emails. So, Google Apps Backup tool does best in this. It can extract emails, contacts, calendar entries and documents from G Suite account in very less time. The cherry on top in this tool is backup of Single or Domain user account.

backup both single/domain user accounts

For Single User, just type the appropriate credential and download required data like email on hard-drive or local machine. On the other hand, in Domain Users, enter administrator credentials and export single or multiple G Suite user accounts mailbox data.

  • Integrated Features
The G Suite Email Backup Software is well-equipped with the functionalities that are very much essential during a backup process. Originally, there are four options;

  1. Delete After Download: It is true that our main aim is to protect important data from any data loss situation. Amazingly, it is also great to clean up the space that utilizes by the data which is currently not usable. In case, when someone takes backup of those G Suite data that is not required but have sensitive content. And, also wants to remove that stuff from the account too after saving on designated location. Then, it is good to use Delete After Download option which functions to clean up the data items from G Suite user mailbox(es) that recently backed up.
  2. Add Time Interval: This feature helps the users to export the G Suite email (to PST/ MBOX/ EML) that were sent or received within a specific period of time. All you need to do is provide a set range of date and rest of the process automatically done by software.
  3. Select Category: With this filter, user has liberty to choose any folder like Emails, Contacts, Calendars, Documents. For this, select the checkbox of desired folder and tool only exports the data items of that particular folder.
  4. Include Folders: This feature lets you mention the name of email folder and download messages of it. For example, if you have 10 email folders in Gmail and wants to export only 5 folders mail, then select this option and write down name of the folders separated by a comma. By doing the, Google Apps Backup tool extracts messages of mentioned email Gmail folders.

  • Availability of Multiple Formats
The tool offers multiple file types to export Google Apps emails on local environment. It provides four different file formats such as PST, EML, MSG, and MBOX. All these extensions are further supported by various email clients like MBOX can be easily imported into Mozilla Thunderbird, SeaMonkey, Apple Mail.

  • Compatibility
When we talk about tool requirements, then the G Suite Backup utility provides a smooth tie-in with hardware & software. It supports all Windows Operating System, including Windows 10, 8.1, 8. Further, it only requires 20 MB free space in hard-drive.

After knowing the functionality of software, it is good to know how it works.

Full Guide to Export G Suite Emails Via. Google Apps Backup Tool

  • Start software and click Backup to begin the process.
click on Backup

  • A wizard is open, select either Single User or Domain Users. Here, we choose Domain Users option.
select single or domain user accounts

  • After that, enter the Admin User ID and upload a CSV file. This CSV file enlists all the user accounts details whose data is going to be downloaded. Then, click on Register.

  • It will redirect to web browser to login into Gmail account. Just click on Allow option.
Click Allow

  • Now, all the G Suite user accounts get listed on software detailed pane. Click Next to move forward.
Go Next

  • After that, select file format and all advanced features as per your need to export G Suite email.
choose desired file format

  • Next, provide a location where the exported data get saved by clicking on Browse. Then, hit Start button.
Browse and Start

Bringing It All Together

That’s all about how to export G Suite emails to PST/MBOX on hard-drive/ Computer/ PC. If you wish to safeguard your crucial and sensitive Google Apps data, then download a copy of mailbox items in local environment using above described method. And, Use G Suite without any further data loss situation headache.
How to Export G Suite Emails and Backup Data – Complete Insight Harshita Joshi 4.5 of 5
G Suite, a cloud-based program, has become a must-have business collaboration tool for small and mid-sized businesses. But, beware, eve...