In the business field, Office 365 has been getting a lot of attention for providing a reliable service in its operations. It allows the company to avail business documents, emails and any collaboration utilities from other locations.
Office 365 enables users to access the most crucial business applications from multiple devices like smartphone, tablet, desktop or laptop. But, no platform is completely devoid of problems. Let us move ahead and explore the benefits of Office 365 for business and challenges.
Some of the Key Components of Office 365
As an overview, the section deals with the prominent elements of the Office 365. The key points are listed below:
- Exchange: It equips IT admins to organize and protect the email communications of their organization.
- SharePoint: It is a web-based application which is a CMS (Content Management System) for Microsoft to generate data repositories. People use SharePoint to save, share, tag, and manage their business-related documents and files.
- OneDrive for Business: It is a file hosting feature which permits users to share files and access them from a tablet, smartphone, or PC.
- Microsoft Office Package: The fundamental collection of other applications such as Microsoft Word, PowerPoint, Excel, Outlook, and many more. These are the same desktop applications already used by many business users, in addition to mobile and web versions.
- Skype for Business: It is a program for “face-to-face” association anywhere. Formally, it is known as Lync. Having the interface as same as that of Skype, it facilitates users to establish and manage screen sharing, encrypted chats, call conferencing on computer and phone.
Advantages of Using Office 365
Enhances IT Throughput: One of the most important challenges faced by an IT firm that a lot of energy and time is consumed to perform everyday functions and tasks. Staff members of IT do not have enough time for the development of innovative solutions.
With the upcoming of Office 365, IT staff has an opportunity to utilize the innovative feature of the solution and improve the entire efficiency and productivity.
On using Office 365, IT members can improve the performance. By utilizing this opportunity, functionality of other departments can also be enhanced. As latest Office 365 features are added, it will help users to enable their business in a much efficient way.
Amplify Security Responsibilities: Office 365 makes sure that all of the files and data are physically and logically secure. This is the most important benefit of Office 365 for small business which depend on programs like MS Office 365 to keep their data safe. To provide these kinds of services internally, will be very expensive. So, by adding some of the features in Office 365, users can save a lot.
Achieve Scalability: Users are already aware of the fact that Office 365 is a cloud-based service. So, there is no problem such as a single ISP or one and only server. This will increase the business uptime and availability. Due to this, files of O365 are universally accessible. The high accessibility factor is a very critical factor for any business.
Mobility Without Compromise: MS Office is a standard in the business field. The applications offered by Office 365 are already known by the users. Using Office 365 is very beneficial when users switch between systems and local machines. The file accuracy is maintained here.
Challenges Associated With the Microsoft Office 365
No Backup and No Recovery: Unfortunately, the biggest disadvantage of using this platform is there is no option for true backup and recovery.
So, to overcome this problem, users can use Office 365 Export tool. This application makes sure that Office 365 mailboxes can be backed up safely.
File Server to SharePoint: The organizations familiar with the file server environment, will encounter some difficulties while transitioning to the tagging system in the Microsoft SharePoint environment.
Migrating to Exchange Online and Management: To move from any other application to Office 365 is quite a challenging task. In addition to migration, configuration, and management, support escalation path are very risky.
For this, using an automated application like Office 365 Import PST tool ease down every difficulty. With the help of this application, users can easily switch to Office 365 for the betterment of performance in the business field.
Final Words
Office 365 is a web-based application which consists of many applications. It offers some amazing benefits of Office 365 to its users. So, the post deals with the merits and demerits of Office 365. Moreover, the solution for disadvantages of O365 has also been proposed.
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