You may have used many Microsoft Email client application and webmail services like MS Outlook, Office 365, Exchange Server, etc. Similarly, Oulook.com (formerly known as Hotmail account) is a webmail service, which was launched by Microsoft. It came as an alternative to Hotmail. If you want to configure Outlook.com account with MS Outlook, you’ve two options that you can use according to your preference: 1.) Auto Account Setup 2.) Manual setup or additional server types. For configuring Outlook.com account into MS Outlook, you’ll need to select any one account for which you want to synchronize Outlook.com mail with MS Outlook. You need to choose one of the following account types: POP3 (Post Office Protocol) account, IMAP (Internet Message Access Protocol) account, or EAS (Exchange ActiveSync) account.
Automatic Way- How to Set Outlook.com in Outlook
- Launch MS Outlook >> click on File >> click on option Add Account
- Under Email Account, fill in all the information correctly for User-name, E-mail Address and Password of Outlook.com account
- Click on Next >> wait till the connection to complete, after that click on Finish
- Now restart Outlook to save the configuration of Outlook.com to receive all the data of Outlook.com into MS Outlook
Manual Way- Configure Outlook.com to Outlook 2007| 2010| 2013| 2016
After you’ve followed the above procedure, if the account is not properly configured then use one of the below described manual method:
- Outlook Connector
- Using POP3 and SMTP
- Using IMAP
- Using Exchange ActiveSync Server (EAS)
Method 1: Download & Use Outlook Connector
The Outlook/Hotmail Connector is one that helps to connect Outlook.com/Hotmail email account with OL and synchronize Outlook.com Emails, Contacts and Calendar to your local machine same as Exchange Server. It is to be noted down that Outlook Connector doesn’t support Tasks. To use Outlook Connector, you need to download Outlook Connector first.
- After you’ve downloaded Outlook Connector, close all the opened program including Outlook and then install Outlook Connector
- Start your Control Panel >> click on Mail section >> create a new account using connector
- Click on Add >> fill in all the require information correctly such your username, email address and password, after that outlook will automatically set-up an account. To create the account yourself, Outlook Connector can be listed in the Additional Server types.
- After Outlook Connector is configured into your computer, a data file will be created for Outlook.com account. At the same time, this file can be set as the default data file, you cannot deliver Outlook.com (Hotmail) to another data file. (You need to use POP3 if you want to use only one data file.) If you deliver mail from other accounts to the Outlook.com data file, that mail will be transferred to the Outlook.com server
- When Outlook Connector creates any data file, that data file can only be used by the account that created it. If you some items in the Notes, Journals or Tasks folders, you need to export the folders to a local PST file before removing the account from your profile
- It is to be noted down that Calendar and Contacts can’t be synced in Outlook.com folders. To upload it to the Hotmail server you need to move or copy the items to the Hotmail folders. See Merging Two Calendar Folders for instructions (This method works with all folder types)
- If you want to use the Outlook Connector, you'll need to set up the account. To do that use these steps:
- Open your Outlook >> click on File >> click on Account Settings >> click on New Account dialogue
- Click on manually configure server settings or additional server types >> click on Next
- Now select the option Outlook Connector and complete the wizard
Method 2: Use POP3/SMTP to Add Outlook.com to Outlook
- Launch your Outlook >> go to File >> click on option Add Account
- Click on option Manual setup or additional server types and click Next as shown as below:
- You will see following window; click on Next.
- Again a window will appear by name POP and IMAP Account Settings, write all your details in User Information and Logon Information under red line and in Server Information under the green line, write the details in the table:
- Click on ‘More settings’
- A new window ‘Internet E-mail Settings’ will appear, here do the following steps:
- Select ‘Outgoing Server’ tab >> check ‘My outgoing server (SMTP) requires authentication’ and then select ‘Advanced’ tab
- In ‘Advanced’ tab, write the same details as mentioned in the table below:
- In Delivery part, check ‘Leave a copy of messages on the server’ and check ‘Remove from server after’ 14 Days (optional) and click ‘OK’
- After clicking ‘OK’ you will return to below window i.e. ‘POP and IMAP Account Settings’ window, click ‘Next’
NOTE: If you see any Error like below, do the following steps to proceed further:
- This type of error occurs when you’re going to configure Outlook.com using ‘POP3’ and ‘POP3’ is not enabled in your Outlook.com account. To enable ‘POP3’ in Outlook.com, do the following steps:
- Go to browser and open your ‘Outlook.com’ account
- Go to Settings (Gear icon) and select ‘Options’
- In ‘Options’ tab, Select ‘POP and IMAP’ >> check ‘Yes’ from ‘POP options’ and click ‘Save’ like in the picture below
- After that your settings will be saved and ‘POP3’ is enabled, now close ‘Outlook.com’ and go to MS Outlook
- You were here. I want you to click on ‘Next’
- After clicking, a new window will appear like below, you should see two green tick. Click ‘Close’
- Finally, you will see another window, click ‘Finish’ to complete the setup. You’re all done it. Now you can easily fetch ‘Outlook.com’ data into your MS Outlook
Method 3: Configuration of Outlook.Com using IMAP account
To set up an ‘Outlook.com’ using IMAP account in Outlook, you'll need to use the manual setup option:
- Open Outlook >> go to ‘File’ >> click ‘Add Account’
- Select ‘Manual setup or additional server’ and click ‘Next’ as shown below:
- You will see the following window: click on Next
- Again a window will appear by name ‘POP and IMAP Account Settings’, write all your details in ‘User Information’ and ‘Logon Information’ under red line and in ‘Server Information’ under the blue line, write the details in the table:
- click on "More Settings"
- A new window ‘Internet E-mail Settings’ will appear, here do the following steps:
- Select ‘Outgoing Server’ tab >> check ‘My outgoing server (SMTP) requires authentication’ and then select ‘Advanced’ tab
- In ‘Advanced’ tab, write the same details as mentioned in the table below:
- Click ‘OK’ to return to ‘POP and IMAP Account Settings’ window and then click ‘Next’
- Click ‘Close’ to complete the setup
- You’re all set. Now you can fetch the data of ‘Outlook.com’ to MS Outlook.
Method 4: Adding Outlook.Com using Exchange ActiveSync Server (EAS)
- Open Outlook >> Go to ‘File’ >> Click ‘Add Account’
- Select ‘Manual setup or additional server’ and click ‘Next’ as shown below:
- You will see following window; click on ‘Next’
- A new window ‘Server Settings’ will open, write all your details in ‘User Information’ and ‘Logon Information’ under red line and in ‘Server Information’ under the blue line, write the details mentioned below:
- Click ‘Next’ you’ll see following window will appear on your screen. Click ‘Close’
- Click ‘Finish’ to complete the process. Now your Outlook.com is been configured to MS Outlook, you can fetch your Outllok.com data anytime.
Conclusion
In this article,user will learn to easily configure their ‘Outlook.com’ account to your Outlook just by following several steps mentioned above and you can access all the data of outlook.com with your Outlook in both way: Automatically and Manually.
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