Monday, 21 August 2017

Best Tricks to Export Email From Entourage to Outlook For MAC and Win

Moving from one mail client to another is not a simple task sometimes it has become need of hour for both end users and businesses. Along with, Entourage was a discontinued email client developed by Microsoft for Mac OS. It provides various components i.e. messages, calendars, contacts, task etc. So, many users want to export email from Entourage to Outlook application due to certain reasons. Therefore, in the upcoming section, we are going to describe the complete method that will be used to achieve email migration.

Main Reason to Export Email From Entourage to Outlook

Entourage is the personal information manager and it is commonly used by Mac users. However, it has now officially discontinued. On possible reasons is being discontinuation due to which most of users want to export messages from Entourage to Outlook for Windows and MAC OS. It is one such rich feature that offers emails, address book, Calendars, Tasks, etc. to all users. Well, moving email from Entourage to Outlook 2011 MAC and for Outlook Win, it has become necessary to perform the conversion process. The reason being, MBOX is a file format of Microsoft Entourage in which users can save all data items. On the other hand, PST is an open proprietary file format which used in MS Outlook.

Manual Ways to Export Entourage Email to Outlook

Go through the following steps to export email from Entourage to Outlook. Some of them are explained below:

Approach 1: Migrate Emails From Entourage to Outlook

Follow the below steps to import Entourage email to Outlook manually:

  • First, Connect the USB flash drive to the Mac OS
  • Open MS Entourage mail client application
  • Under the application menu bar, click on File and then, choose Export button
  • Then, hit on Export items to an Entourage archive option and click on All Items
  • Click right arrow of the window, choose USB drive as a destination location and click on Export button
  • Now, disconnect a flash drive from Mac machine, after that, connect it to the Windows PC and open MS Outlook
  • Under Outlook application, click on File tab and select Import option
  • Next, select option Entourage Information from an Archive or Earlier Version and choose right arrow that is located at the bottom of the dialog screen.
  • Choose Entourage archive RGE file option and select the right arrow icon that is available at the bottom of a wizard
  • Now, enable all these given options like emails, contacts, signatures, accounts, rules, calendar events, tasks, notes, etc. Next, click on right arrow icon to continue further
  • Click on Browse tab for selecting the USB drive within a dialog box. Further, hit on RGE file that was already saved and afterward click on Choose tab
  • Finally, choose the right arrow icon, and then, click on Finish to import the Entourage account and data items into Windows Outlook

Drawbacks of Manual approach

Follow some of the limitations as given below:

  • Users should have a technical knowledge to understand the concept.
  • There is any conflict in the execution of the steps that make the entire process ineffective

Approach 2: Perfect Solution to Export Email From Entourage to Outlook

To overcome all these constraints users must opt a reliable third-party software i.e. SysTools MBOX to PST Converter. It will help to convert MBOX file to Outlook PST format without any risk. It provides a set of features that are quite advantageous.

Bottom Line

Multiple times, users must have to maintain the continuity of the conversion process. In fact, it is not so easy for all to export email from Entourage to Outlook 2011 for MAC and Outlook Windows. Therefore, in the above section, we have mentioned a direct solution to perform the complete task. Also, suggested an automated solution i.e. SysTools MBOX to Outlook converter that helps to transfer Entourage messages to Outlook PST format in an efficient manner.

Best Tricks to Export Email From Entourage to Outlook For MAC and Win Clark Kent 4.5 of 5
Moving from one mail client to another is not a simple task sometimes it has become need of hour for both end users and businesses. Along wi...

Tuesday, 15 August 2017

How to Recover Deleted Mailbox in Exchange 2013, 2010, 2007, 2003

“Terrible! I was accessing my data in Microsoft Exchange and while deleting some emails, I have accidentally erased few crucial emails too. I just want to free up some space from the server, however, now I am in a big trouble. I have searched every possible way to recover deleted mailbox in Exchange Server 2013, but all my efforts go in vain. I need all the files for some important use as soon as possible. I am sure I am not the only one who has done this mistake. Therefore, I am seeking for the help from those who have gone through the same situation or anybody who can help me out.”

Just like this user, if you have also deleted the mailbox in Exchange Server accidentally or internally and now want them back, then you are on the right place. Here, in the forthcoming section of this blog, we are going to learn a manual solution for restoring a deleted mailbox in Exchange 2010, 2007, 2003. Apart from this, we will also introduce a unique trick to perform this task easily.

Exchange Server Mailbox after Deletion

At the time, the account, which is email-enabled, is removed from the Active Directory of Exchange or in case the erased mailbox is with use of Exchange Management Console, then the deleted or removed mailbox is maintained as the disconnected mailbox. This happens as per the mailbox retention setting. Therefore, users can reconnect the deleted mailbox to the original or other account of user if mandatory. However, it should be noted that:

  • The mailboxes, which have been erased can or cannot show as a ‘disconnected mailbox’ right away, once they have been removed. It may take about few minutes to an hour to appear as a disconnected mailbox. In case, it does not happen, then it can be categorized as a different issue and users can look for other solutions.
  • It is feasible to connect a disconnected mailbox to the account of user only in case the account the mailbox is not associated with it.

How to Connect a Disconnected Exchange Mailbox

Now, to connect a disconnected Exchange mailbox users can opt for various methods such as by using Exchange Management Shell (EMS) in Exchange Server, Exchange Management Console (EMC), and also by using SysTools Exchange EDB Recovery software to recover deleted mailbox in Exchange 2013, 2010, 2007, 2003.

Method 1: Connect Disconnected Mailbox via EMC- For the restoration of Exchange mailbox through EMC; you need perform specific steps as mentioned below:

  • First, open EMC
  • Now, in EMC dialog box, enlarge Recipient Configuration node and after this, select the Disconnected Mailbox node available under it
  • Then, right click on mailbox, which has to be recovered. Click on Connect
  • Next, select the ‘mailbox type’ in the dialog box of Connect Mailbox and then, hit on Next
  • From the dialog box Mailbox Settings in Connect Mailbox, you need to select Existing User and then click on the tab of Browse
  • Then, from Select User dialog box, select account of user to that mailbox has to be synchronized or connected. Once it is done, hit on OK
  • Finally, in the box of Alias, type the name of the mailbox. Then on Next

Now, after following these steps, users can connect those mailboxes that are disconnected.

Limitation: First, it is a time taking process. Another, thing is that it needs some technical knowledge.

Method 2: Connect Disconnected Mailbox via EMS - Now, another method for connecting mailbox, which is disconnected is with the help of EMS. For this, you can use Set-Mailbox syntax as follows:

Drawbacks: Like the above-mentioned manual solution, this approach also has some limitations associated with it. It does not assure a guaranteed solution. Moreover, this also requires knowledge on technical things.

Method 3: Using SysTools Exchange Recovery Software - This is the best way to recover deleted mailbox in Exchange Server 2013, 2010, 2007, 2003. This tool has been designed for the recovery of Exchange EDB files. It also has the potential to recover deleted emails from MS Exchange in an easy manner. The tool can even export the resultant file after the completion of recovery process. Moreover, the software provides the accurate and guaranteed results without any limitations. This is how the tool works:

  • First, run the Exchange Recovery tool in your machine
  • Now, add the EDB file that you want to recover
  • After that, preview all the emails as well attachments (Even the deleted emails will be displayed)
  • Finally, you can even export the resultant file to Windows Live Mail, PST, or Office 365

To Sum It Up

After considering the need to recover deleted mailbox in Exchange Server 2003, 2007, 2010, 2013, we have discussed manual methods in the above blog. Without any doubt, manual solutions are easy to find, but always associated with some drawbacks. Considering this, we have also come up with an alternative method, which is using SysTools Exchange recovery software. It is an easy and simple approach to perform the entire procedure.

How to Recover Deleted Mailbox in Exchange 2013, 2010, 2007, 2003 Clark Kent 4.5 of 5
“Terrible! I was accessing my data in Microsoft Exchange and while deleting some emails, I have accidentally erased few crucial emails too. ...

Outlook 2016 An Unknown Error Occurred Error Code 0X8000FFF – Windows 10

Microsoft Outlook is the most preferable and the reliable email client used across the world. But, like all other applications, it also displays an error whenever there is any issue in MS Outlook. For example, while accessing MS Outlook a user may encounter Cannot Add PST file to Outlook - an unknown error occurred error code 0x8000ffff. It is a serious error that needs to be resolved timely. Therefore, in this post, Outlook 2016 unknown error 0x8000ffff is discussed. Moreover, both manual and professional solution are discussed to resolve the error in an effortless way.

One of the most common errors that is faced by Outlook users much time is Cannot add PST file to Outlook 2007, 2010, 2013, 2016 "An Unknown Error occurred error code 0x8000ffff". But, in most of the cases, a user is not able to identify the reason behind the error 0x8000ffff in Outlook 2010 is application-related or it is Windows interruption error. However, whatever will be the reason, it is important to solve the error in the both the cases.

Quick Fix: To repair corrupt PST file in Outlook 2016, 2013, 2010, 2007, 2003, 2002 due to the error code 0x8000ffff in a simple, quick and efficient way, one can simply use SysTools Outlook Recovery tool. The software easily fix all the issues related to PST file.

A Brief Analysis of Both Windows Update & Outlook Errors 0x8000ffff

Windows 7, 10 update error 0x8000ffff is basically a result of interruption that mainly occur during any unfavorable or unexpected action or if any operation performed to rectify some issue has been failed. If there is a Windows update agent error 0x8000ffff, then it can create some issues like abnormal shutdown, Windows crashed or freeze, or display screen starts blinking. However, it will not harm any of the already stored data but make the situation difficult for a user.

Another major issue with these errors is that solution of one error is not able to work on another error. For the Windows related issues, the solution available only when there is some technical reason behind the error. However, if the error has occurred due to some virus or malware attack, only professional or third-party solution can be used to resolve Outlook 2013 error code 0x8000ffff in a proper way.

Moreover, if the error occurs in MS Outlook while performing send or receive email operation or while trying to access some particular message, then there are high chances that Outlook PST file have become inaccessible or unreadable. Therefore, to repair damaged or corrupt PST file, a user can use SysTools Outlook Recovery tool without any hassle.

Common Causes & Errors of Windows OS

There are various possible reasons behind the occurrence of Windows update error 0x8000ffff that sometimes result Outlook data files error code 0x8000ffff. Some of them are discussed below:

  • DLL Error: If DLL file is missing, it also causes cannot Add PST file to Outlook 2016 “An Unknown Error Occurred Error Code 0x8000ffff.” The possible reason behind this could be DLL file get corrupt or malfunctioned due to the malicious program.
  • Application Freeze: If MS Outlook application gets hang or freeze, then it is a clear signal that some wrong action has been performed. It will shut down abnormally and abort all ongoing tasks with an error. Another possible reason is Windows screen starts freezing because of over utilization of machine resources. It needs to be handled manually and carefully to resolve Outlook 2016 error code 0x8000ffff. For this, a user needs to open Task Manager and terminate all tasks under the processes by clicking on End process button.
  • Blue Screen Error: The main causes of blue screen error are bugs or viruses in the system and also because of hardware crash or corrupt software drivers.
  • Corruption in System File: If there is damaged or corrupt system files, then it can also result cannot Add PST file to Outlook 2013 “An unknown error occurred error code 0x8000ffff” error. Therefore, it must be the priority of users to repair corrupt system file as soon as possible to prevent any kind of loss of data.

Solution to Repair Badly Damaged or Corrupted PST File

If Microsoft Outlook PST file becomes corrupted or damaged, then a user will not be able to repair it using Inbox repair tool. Therefore, to have a direct and best solution, a user is advised to use a third-party tool named as SysTools Outlook Recovery Software. This tool resolves An Unknown Error Occurred Error Code 0x8000ffff in Outlook 2016, 2013, 2007 and older versions without any hassle. It removes all type of corruption from Outlook data file in just a few number of clicks. Moreover, the tool can easily be downloaded on Windows 10, 8, 8.1, 7, XP etc.

Wrapping It Up

There are many issues or errors generally faced by the Outlook users while using the application. In many cases, either PST file gets corrupted or becomes inaccessible. If the issue is not major, it can easily be handled using Inbox repair tool. But, when it comes to major ones, a user needs to use SysTools Outlook recovery tool. One such application is discussed that a user can try without any doubt and get satisfactory results.

Outlook 2016 An Unknown Error Occurred Error Code 0X8000FFF – Windows 10 Clark Kent 4.5 of 5
Microsoft Outlook is the most preferable and the reliable email client used across the world. But, like all other applications, it also disp...

Monday, 14 August 2017

Default Outlook Profile.ost Cannot be Opened Error - Resolved

SysTools OST recovery can cure errors like ‘profile.ost cannot be opened’. It can also remove issues in Microsoft Outlook not responding when sending emails. It can also eradicate error messages like ‘default outlook profile.ost cannot be accessed’. These are just to name a few. The tool is a powerful algorithm that can repair any corruptions or errors in an Outlook OST file. It can also, automatically recover any recently lost of deleted mailbox items as soon as the .ost file is loaded in the tool.

The Outlook data file can also get corrupted very easily just like any other file. It too faces corruption in the hands of various viruses, Trojans and malware available online. This can prevent access to OST mailbox and prevent users from reading their email messages. In such cases, multiple different errors pop-up like ‘Default Outlook profile.ost cannot be opened’. One way to save email messages and prevent any evasive action is to backup emails regularly. Archive Outlook .ost file to read emails in case of server downtime or maintenance. One way to backup OST file is to create a PST file using SysTools OST recovery tool.

There are multiple ways to save a system from error messages like ‘Profile.ost cannot be opened’. These methods can remove the errors and allow users to access Outlook mailbox with ease. Some of the manual approaches are listed below:

  • Use the Outlook in Safe Mode: This will open Outlook.ost file without the add-ins installed on the computer. This step will rule out the add-ins as a possible cause of Outlook OST corruption. Just hold down the ‘Ctrl’ key while clicking on the Outlook icon. This will open OST file in a Safe Mode. A message box will appear asking for confirmation. Click on the ‘Yes’ button to proceed.
  • Repair Outlook OST with SCANPST.EXE: There may be errors when reinstalling Outlook .ost file. The proper profile may not be set up causing errors like ‘profile.ost can not be opened’. In such cases, use the inbuilt Integrity check tool provided by Microsoft to repair any kind of corruptions in an OST file. It goes by the name Scanpst.exe and is saved in the Outlook Mail folder on the local machine.
  • Switch off Compatibility Mode: To check whether compatibility mode is switched on or to disable it, locate the Outlook.exe file. Then, right-click on the icon and click on the Properties option. From the Microsoft Outlook properties window, select the Compatibility tab. Just uncheck the box that says ‘Run this program in Compatibility Mode’.
  • Fix Navigation Pane Issue: At times there is an issue with the configuration of the navigation pane of Outlook. This may be preventing users from accessing their OST file and mailbox data. Repair Outlook navigation pane by typing in ‘outlook.exe /resetnavpane’ in a command prompt window. Then, hit the enter key to fix the navigation bar.

If the aforementioned procedures do not work, there are alternatives available in the form of third-party tool. These are professional software’s that are designed to repair an erroneous Outlook OST file. One such tool is the SysTools OST recovery. It is a simple yet effective tool that has been build to remove errors from a corrupted OST file. It can also recover emails from a damaged OST file. The tool also works with OST file from Hotmail and Office 365 accounts. The tool also provides an option to directly import OST file to Office 365 mailbox.

Default Outlook Profile.ost Cannot be Opened Error - Resolved Clark Kent 4.5 of 5
SysTools OST recovery can cure errors like ‘profile.ost cannot be opened’. It can also remove issues in Microsoft Outlook not responding whe...

Thursday, 10 August 2017

Migrate Apple Mail to Thunderbird Windows & MAC - Step by Step

“I have been using Mac Mail since 3 years. I never faced any issue earlier. But, from few days there is something fussy in the system and it is creating numerous problems in my files whenever I try to open it. Henceforth, it is getting difficult for me to work in the normal mode via Apple Mail. I want to swap my email client to some other platform that is simpler to use. It is the need of hour that I need to switch from Apple mail to Mozilla Thunderbird Application. Hence, is there any way out to migrate Apple mail to Thunderbird Windows without losing a single bit of data.”

There are two possible way out to resolve the issues. It depends on the user which approach does he opt for solving the problems. So, in the article we will be heading to the very first approach that is manual one and then we will proceed to an expert recommended solution. Let’s begin the process of migrate Apple mail to Thunderbird Windows.

So, the very first approach is getting the Location of MBOX files of Apple Mail.

  1. Open Finder and proceed towards Folder Option
  2. Then, type ~/Library/Mail/V2 for opening MBOX file of Mac Mail

Migrate Apple Mails to Thunderbird

Everyone is aware of the fact that Thunderbird is compatible with both Windows as well as Mac Operating Systems. Henceforth, shifting the mails from the platforms are necessary and based on this, the users will get alternatives to export files.

Step 1: For Mac Operating Systems

Import Apple Mail to Thunderbird MAC

For transferring the MBOX files for Mac Operating System via Manual Method, go through the steps jotted below:

  • Open Mozilla Thunderbird for MAC on your system. Hit on box representing three-line box from right side of screen
  • Navigate to Tools>> Import Option from the menu displayed
  • Select the Mail Option from Current Wizard. Hit on Next button
  • From the screen displayed, select Apple Mail. For Continuing click on Next
  • You will come across Apple Mail Import name folder. The folder has complete data of mails

Step 2: For Windows Operating System

Migrate Apple Mail to Thunderbird Windows

For importing Apple mail to Mozilla Thunderbird Windows email client sounds so exciting and easy. But, when it comes to performing it, the maximum users fail. So, in such terms, the best suited approach is trying an Automated Solution to perform the complete task. In such circumstances, users should continue reading to next section for resolving the problem.

Step 3: The Expert Opinion

In this section below, you will get to know how SysTools Thunderbird Import Wizard is a face in the crowd. What benefits does it generate for the users? So, continue to the next paragraph:

SysTools Thunderbird Import Wizard is the utility that import MBOX files to Thunderbird in bulk. It even facilitates users with an astonishing functionality that embeds MBOX files to Multiple Thunderbird Profiles. Additionally, the program is versatile enough, well equipped and robust with many attributes. The amazing function of program is that it is farthest away from all the restrictions like file size limitations. Hence, No file size limitations are imposed on the tool while migrating from Apple mail to Mozilla Thunderbird Windows. Therefore, the program shifts the data without taking any size limitations on it. The utility has potential that it gifts the users with dual conversion mode i.e., Select Files and Select folders. The software works in an astonishing manner and with brilliant interface. The one of most advance property of program is it can import both MBOX files along with attachments to Mozilla Thunderbird. Henceforth, the program can be treated as a helping hand if it comes to the process of transferring MBOX files.

Net Profit That the Tool Generates for the Users:

  • No limitations in terms of transferring files of any size
  • Option to filter emails on the basis of date
  • Export file emails along with the attachments
  • Transfer multiple MBOX files to Mozilla Thunderbird in batch
  • Retains the on-disk folder hierarchy of the files even after exporting

Availability of SysTools Thunderbird Import Tool

The program is available as both freeware and licensed one. Both the versions are available on the official website of the company. If facing any issue, users can even feel at ease while contacting to us. Our team of experts is available round the clock to assist the users. So, users can easily download the Thunderbird Import software. The tool is completely free from all the issues. In addition to it, the tool comes with complete guidance of installation and using with zero error. Its guarantees the complete export process can be done easily with no hassles.

The Final Words

Many users come across the query to figure out the solution to migrate Apple Mail to Thunderbird in both Mac and Windows Platform. Mozilla Thunderbird supports Mac and Windows Operating System Migration with an ease. But, it is really difficult for the users to export emails from Apple Mail to Thunderbird for Windows Operating System. So, in such circumstances, the users should give the Expert Solution a try! SysTools Thunderbird Import Wizard is a best solution to resolve the problem.

Migrate Apple Mail to Thunderbird Windows & MAC - Step by Step Clark Kent 4.5 of 5
“I have been using Mac Mail since 3 years. I never faced any issue earlier. But, from few days there is something fussy in the system and it...

Tuesday, 8 August 2017

Apple Mail to PST- Convert Mac Mail to Outlook PST in Mac OS X

Mac MBOX Converter is a software application which helps to convert Apple Mail to PST and some other file formats. This is a tool that will perform the conversion process as quick as possible without any data loss.

To know more about the tool visit the below link:

Features of Mac MBOX Converter

The Mac MBOX converter is a coded application that helps to convert Apple Mail to PST which possess several features. The main features are mentioned in below section:

  • It has the capability to convert multiple MBOX to individual file.
  • The MBOX converter will convert the Mac Mails to PST files.
  • The converted file will maintain the file structure as in original one so the users will not have any confusions with its attachment file and about the other things.
  • It can export the MBOX files to HTML because it is being processed by a software application
  • It will maintain the data integrity that is the attachments, folder structure, HTML formatting will be same as of original one.
  • The tool also provides the naming conversion, that is the users can decide the naming conversion to save by date, subject, to, cc etc while saving.
  • The Email will be of having some kind of message properties which includes attributes like cc, bcc and other header information & also attachment the software ensures with these properties maintained.
  • The tool also convert the Mac Mails to Adobe PDF file format.
  • The tool also converts the Apple mail to Outlook PST file without the pre-installation of the Outlook application.
  • This tool also has the ability to convert multiple MBOX in single step with an option that the users can decide whether they want to place it in a separate folder as by selecting “Separate Folder”.
  • Mail Filtering process is the another feature of this tool which helps the users to sort as they need.
  • The tool works on different Mac OS versions like : Mac OSX, 10.10 and 10.11.

Steps to Convert Apple Mail to PST

The below steps shows the step-by-step procedure that will help to export Mac Mail to PST file with its screenshots.
  • Press on Add File(s) button → add the MBOX file.

Note: To add a particular folder containing MBOX files then you can click on Add Folder(s).
  • Search and select the MBOX file in your PC → Open.

  • Now you can view path and size of the MBOX file. Press on Next button.

  • Click on PST radio button to export Mac Mail to PST format.
Date Filters:

Apply Date Filter to select and export email messages of the specific time.
Maintain Folder Hierarchy:

You can maintain folder structure and keep your data intact as in originalone.
Naming Convention:

By default, The subject is the naming convention of the file.
Now press Browse and navigate to the desired location where you want to save the PST file.

  • Select the folder or location to save the file and click on Choose button.

  • Now, Click on Export button.

  • Now Export process will start.

  • Press OK button after complete export process.

  • Now press on View Report button to view the Export Report.

  • Now the tool will open the folder directory. You can see that a folder named Export Report is automatically created. Now view the CSV file.

  • Here you can view the Mail Count in excel sheet.

  • The verify your destination location. You will get MBOX file which is converted in PST file format.

  • To view the PST file, open Outlook in your system. Press on Tools on the menu bar and press on Import icon as shown below.

  • Now press Outlook for Windows archive file (.pst) →Continue button.

  • Browse and choose PST file in your system → Import button.

  • Now import process will start and all the Mails in .pst file will import Mac Mail to Outlook.

  • Finally click on Finish button.

  • At last view all the Mails from PST file in Outlook.


  • Premium Consulting/Integration Services Available? No


Support Options

Technical Details

User’s Ratings

Anyhow when user choose to buy the software tools which help to export Mac Mail to PST , it is really essential to examine the technicalities and to review the product by reviews. Also, it is preferable to see and verify the organizations and the users who have purchased Apple mail to PST converter. And as by the survey with some users it has been seen that Mac MBOX Converter is rated 9.3/10.
Apple Mail to PST- Convert Mac Mail to Outlook PST in Mac OS X Clark Kent 4.5 of 5
Mac MBOX Converter is a software application which helps to convert Apple Mail to PST and some other file formats. This is a tool that wil...

Thursday, 27 July 2017

Outlook 2016 Auto Deleting New Emails -Know the Reason With Quick Solutions

Outlook 2016 Automatically Deleting New Emails - An Introduction

Outlook 2016 has been a worthy successor to its previous Outlook versions. With each new release of the email client, Microsoft has improved functionalities and paid special attention to making the GUI more clear and concise for the users. As a result, more and more users from several fields are being drawn towards it. Despite having a huge set of outstanding features, just like every other software Outlook too hasn’t been completely free of errors.
The forthcoming article will shed light on one such problem faced by Outlook 2016 users. This is the issue of “Automatic Deletion of Incoming Emails by Outlook 2016”.
Also, possible measures for resolving this will also be suggested.

Let us take the example of a user query which describes the problem in detail

“I have been noticing that whenever someone sends me an email, it directly gets delivered to the Deleted Items folder and does not reach my inbox. Some emails from Deleted Items folder are also getting permanently deleted without my consent. How can I solve this problem of outlook emails automatically going to deleted items?”

There can be many reasons for a user to encounter this problem as Outlook has several features that allow automatic deletion of emails in Outlook. This article will explore each scenario one by one to understand the root of the problem and try to explain on how to stop Outlook from automatically deleting emails.

Message Rules in Outlook 2016

This is the best place to start the exploration of the cause of the problem.
You may have created certain rules in Outlook that automatically delete email messages when certain conditions are fulfilled. In some cases, a rule can also be applied to an email which was not intended to be the target originally. This will lead to automatic deletion of emails in Outlook 2016, 2013, 2010, 2007.

Solution: In such a scenario, it is advised that you should check the “Delete” or “Move to Deleted Items” folder rules or to temporarily disable them to check whether it solves the problem or not.

“Ignore Conversation” Feature

This feature was added in Outlook 2010 and has been a part of subsequent versions since then. It helps to stop the receipt of emails from a particular conversation which you are a recipient of.
For example:
If everyone in a conversation is replying using the "Reply All" button, and the messages are not relevant to you in any way, you can choose to stop receiving them by the Ignore Conversation feature. The messages will be deleted and transferred to the Deleted Items folder instead of being delivered to your inbox.
Solution: If you wish to stop emails getting deleted automatically in Outlook 2016, 2013, 2010 then click on that message in the Deleted Items Folder and press the Ignore button. It will be moved back to Inbox immediately.

“Move Conversation” Feature

It is similar to the “Ignore Conversation” feature we just discussed above.
What it does is that, in place of deleting the messages and moving them to Deleted Items Folder, it only moves them to a specified folder without deleting them. If that specified folder is the container of Deleted Items, then it would cause the same impact.

Solution: To undo the effect of this feature, right click on any message from the conversation and select "Disable Always Move Conversation".

Antivirus scanner integration

Sometimes your antivirus software may also be the source of your problem. Every antivirus software consists of an on-access scanner which continuously runs in the background and scans for possible threats. Also, most antivirus programs are present as an integration within Outlook in the form of Add-ins.
The antivirus integration with Outlook can lead to emails being falsely reported as being malicious.
These emails may get automatically deleted and transferred to the Deleted Items Folder without even giving you any hint.

Solution: To disable the scanning of incoming emails, you can turn off the integrated virus scanner, either from within the Outlook application or from the Antivirus software itself.

Synchronized Devices

There is a high chance that you use MS Outlook on devices such as smartphones, tablets apart from just desktops and laptops.
A reason why emails are getting automatically deleted in Outlook 2016, 2013, 2010, 2007 is that they may be deleted on other devices synced with Outlook mailbox.

Solution: This has to do with POP3 and IMAP protocols that govern the sending and receiving of emails. If you are using IMAP on some devices and POP3 on other devices then make sure you have enabled the option under POP3 to “leave a copy on the server”.


To avoid problem of emails automatically going to deleted items, you should keep in mind the Settings you are using in Outlook. These can also unknowingly cause automatic deletion of emails in Outlook
Awareness of the different causes due to which the problem can occur is highly recommended to avoid any such issues in the future and for resolving them.

Outlook 2016 Auto Deleting New Emails -Know the Reason With Quick Solutions Clark Kent 4.5 of 5
Outlook 2016 Automatically Deleting New Emails - An Introduction Outlook 2016 has been a worthy successor to its previous Outlook versions....

Tuesday, 25 July 2017

Outlook 2016, 2013, 2010, 2007 Stopped Working on Startup Error – Fixed


MS Outlook gives a variety of features for serving its users in a better way than most of the other email clients. But every now and then, users may find it difficult to continue with their daily tasks on Outlook due to a number of errors. In some cases, Outlook 2013 stops working on startup when its “outlook.exe” file is launched from the Desktop.
Instead, you may be shown a window with the following message-


Quick Solution: Alternatively, you can use SysTools Outlook Recovery Tool to repair Outlook 2016, 2013, 2010, 2007 PST files and remove the error which can cause Outlook 2013 stops working at startup.

If your Microsoft Outlook 2013 has stopped working on startup then for solving this issue you can refer to one or more of the solutions given:

Update Outlook with the latest releases

Sometimes a compatibility issue may be the cause of your Outlook 2013 startup crash. This is due to bugs or errors in the application which are removed with each successive update released by Microsoft. Ensure that before you start you have installed all the latest updates for the current version of Outlook you are using.
Use Microsoft Update to install the latest updates for Office automatically as soon as they are made available.

Try Starting Outlook in Safe Mode

Assuming that Outlook started normally the last time and no changes are made to the account configuration, then checking if things work correctly in Safe Mode is a good first step. Starting Outlook in Safe Mode will prevent some or all add-ins from being loaded, prevents several settings files from being loaded and turns off the Reading Pane.If the application did work correctly the previous time and you haven't changed your account configuration settings ever since then it is a good option to start up Outlook in Safe Mode.

To enter Outlook in Safe Mode use "safe" switch

  • For Windows XP users
    Start > Run > Type outlook.exe /safe
  • For Windows Vista and Windows 7 users
    Start > Type outlook.exe /safe
  • For Windows 8 users
    Start Screen > Type outlook.exe /safe
    (as you start typing a search box will become visible)
  • For Windows 10 users
    Start > Type outlook.exe /safe
    (as you start typing a search box will become visible or type the command in the Cortana Search box)

Note: Keep a space between “outlook.exe” and “/safe”)

If Outlook starts normally under Safe mode then the cause of the problem can be narrowed down to an Add-in, a corrupted settings file or a corrupted PST file.

Disable the Add-ins

You can disable all the Add-ins installed on Outlook 2016, 2013, 2010, or 2007 by opening it in Safe mode and then check whether it starts normally or not.
In case the application opens without showing any error message then start enabling the Add-ins one by one. If an error occurs again, then the Add-in most recently enabled is causing the problem.For example if you want to disable Add-ins in Outlook 2013, follow the basic step:

  • Go to File Options > section Add-ins

On the condition that the above method does not prove to be helpful to you, it is advised to check the PST files for errors and to repair them. To repair PST files you can use Microsoft's Inbox repair Tool called SCANPST.exe or a third party software such as the PST Repair Tool for getting rid of the errors when Outlook 2013 has stopped working on startup.

Reset Navigation Pane Settings

The error message- "Cannot start Microsoft Outlook. Cannot open the Outlook window " on start-up may also mean that your Navigation Pane settings are corrupted. The solution for this is to reset the existing navigation pane settings by opening Outlook using the resetnavpane switch.

To do this, follow the simple steps-
  • For Windows XP users
    Start > Run > Type outlook.exe /resetnavpane
  • For Windows Vista and Windows 7 users
    Start > Type outlook.exe /resetnavpane
  • For Windows 8 users
    Start Screen > Type outlook.exe /resetnavpane
  • For Windows 10 users
    Start > Type outlook.exe /resetnavpane

Make a new Outlook Profile

When your Outlook email profile is damaged or corrupted, Outlook 2013 startup error is displayed and the application fails to start up.Other errors may also be encountered due to a broken Outlook profile.The best solution for this is to recreate the mail profile with the help of the Mail applet in Control Panel.First, add a new mail profile without deleting any of the existing profiles and check whether your new profile works with Outlook or not.
If Outlook gets started with this newly created profile then you can move your data from the old, damaged profile to the new one.

Repair or Reinstall Office Suite

Depending on the Office and the Windows version you are currently using, you may see one of the following options:

  • Help > Detect and Repair
  • Help > Office Diagnostics
  • Control Panel > Add/Remove Programs
  • Control Panel > Uninstall a Program


There may be a variety of reasons why Outlook might crash during the start-up of the application. An attempt is made to cover all the possible reasons for its malfunction and apt solutions are also given in the above article. It is absolutely vital to follow an approach only when the previous has been tried and does not solve the problem. This will most likely help in identifying the problematic area and lead to resolution of the issue sooner than later.

Outlook 2016, 2013, 2010, 2007 Stopped Working on Startup Error – Fixed Clark Kent 4.5 of 5
Introduction MS Outlook gives a variety of features for serving its users in a better way than most of the other email clients. But every n...

Friday, 21 July 2017

OST File Size Limit in Microsoft Outlook 2016/13/10/07

Disclaimer: The complete article tells users regarding Outlook OST file size limit. As, we all know that for understanding size limit of OST file in Outlook we need to come across Outlook and its data file OST. So, connect to the write-up and find out all the issues and concerns regarding Outlook OST files.

So, let’s gear up and understand de facto regarding OST data file

General Trivia: Outlook and its Data Files

Many users are aware of Outlook mailing client. The mailing client provides users with a facility of mailing and helps in maintaining folders like address books, calendars, notes, journals, etc. MS Outlook saves all the data of a profile in data files. Outlook provides two variants for the process, i.e., PST and OST. Personal Storage files can be named as one and other as Offline Storage Table. The OST files save the offline replica of MS Exchange Mailboxes. In contrary to it, PST functions independently on the servers. OST files are generally created when these files are configured with Exchange Server.

Technical Minutiae: OST Data File and Its Particulars

As we have already jotted it above that the Offline Folders are generated when Exchange Server is in Offline Mode. If a user needs to access the mailbox, not connected to the Exchange Server in that case, the offline mailbox needs to be configuring the MS Outlook with Exchange Server. While the entire process is done, in such case, all the mails and work connected to Server can be configured with MS Outlook. The offline storage works best in many cases like network issues, no network, server downtime, in case the user is offline. Using OST files, users can easily work with emails anywhere in network. But, there is a flaw in OST Files that they cannot be backed up individually while configured with Server.

When configured with Server for creating an OST file, the Cached Mode should be enabled or in such case, the OST file is not generated. OST files are the exact replica of mailboxes stored in the Exchange Server that is served as cache.

Locating the Offline Storage Files

For Windows 7 and Vista: C:\ Users\\AppData\Local\Microsoft\Outlook

For Windows XP: C:\ Documents and Settings\Users\Local Settings Application\Data\ Microsoft Outlook

OST File Size Limit

The UNICODE OST File size for Outlook 2007 is 20 GB. But, by default for MS Outlook 16/10/7, it is 50 GB. In addition to it, the technical limit of the Outlook OST file is 4096 TB (4 PB). The default file size limit can be increased. The file size limit of ANSI OST file for Outlook 2002/XP is 2GB.

Create OST File in Different Windows Arena

A) For Microsoft Outlook 2016/ 2013/ 2010

  • Open File tab present on ribbon >> Click Info
  • Select Account Settings >> MS Exchange
  • Double click MS Exchange >> Hit more settings
  • Select Advance tab >> Choose Outlook Data File Setting // for Outlook 2013
  • In the file box, Give path >> Click Ok >> Save files

B) For Microsoft Outlook 2007

  • Open Tools Menu >> opt for Account Settings
  • Select Exchange >> double click on MS Exchange
  • Select More Settings >> Advance tab settings
  • Click Offline OST files >> Give OST file Path
  • Hit OK button >> Select Save Offline Storage file

Note: By default, the OST files are saved as OST only. But, if the files exist previously type a new name. Users would even get the message like abc.ost not found. Will you like to create it again? Click on OK option for this.

C) For Outlook 2002 and 2003

  • Select Tools from menu and click E-mails account
  • View & change existing Mail account, select Next
  • Process emails in Outlook as orderbox >> Exchange Server
  • Click Exchange Server >> Change button >>More Settings >> and then advance tab
  • Click on OST file settings>>in filebox type path as .ost >> click OK & save

TIP: Microsoft Outlook must be connected to MS Exchange Server for creating and synchronizing the Offline Folder files.

How to View Size of OST file in Windows 10/13/16

  • Open MS Outlook >> Select File>> Account Settings >> Data Files >> Locate OST
  • Open location of OST file. Afterwards open the Registered Outlook Profile.
  • Right Click on Profile >> Properties. From properties check the OST file size

For Windows 2007

  • Open Command Prompt and press Windows+R key and type control panel in CMD.
  • Select Mail. It opens a pop-up box displaying Profile >> Add >> Profile Name >> Enter your credentials.
  • Choose Next >> Select E-mail Service >> MS Exchange.
  • Enter your credentials like Username, password and IP address

Note: If you don’t have an Exchange Account, create an Exchange Profile.

  • Open MS Outlook >> Tools >> Account Settings >> Data Files >> Open Folder >> Select File >> Get File Size

OST File Size Limit in Microsoft Outlook 2016/13/10/07 Clark Kent 4.5 of 5
Disclaimer: The complete article tells users regarding Outlook OST file size limit. As, we all know that for understanding size limit of OS...

Thursday, 20 July 2017

Migrate Gmail to Outlook: Transfer Google Account to MS Email Client

Migrating Gmail Mailboxes to Outlook 2007/2010/2013/2016

Google account and Microsoft email client are the most commonly used email clients around the world. But now many Google account users want to migrate from Gmail to Outlook 2016 because it provides many advanced features over it. Gmail is a web-based email client where Outlook is a desktop-based email client and it makes the first differences. This article discusses the different ways in which a Google account can be exported to Microsoft email client. It briefly explains the reasons why a user needs to move.

Instant Solution: You can try SysTools Gmail Backup tool to export Gmail mailbox to PST format in just few easy steps.

Reasons Why We Need to Add Gmail to Outlook 2016

There are many reasons that make Gmail to MS Outlook 2013 migration important.

  • The Gmail allows Google to read your emails, to provide you advertisements related to the content of your emails.
  • Also, the advertising is extremely tiresome in Gmail accounts.
  • Outlook has options to undelete and sort emails by file size for quick cleaning.
  • The reply messages in Gmail account are composed of small screens, but Outlook has a full-screen view.
  • All the emails in the Microsoft email client account will be available even when the user is not connected to the internet.
  • Outlook has nearly unlimited storage and a 100MB limit on Attachments whereas Gmail has limited storage only.
  • It also has Social Media Integration with Facebook, Twitter, and LinkedIn.
  • It has an Integrated photo viewer and can also make each email to a small image gallery.
  • The Microsoft provides better features than Gmail email client and it often attracts users to import Gmail emails and contacts to Outlook 2010.

User Queries Related to Syncing Emails from Gmail to Outlook 2013

“I have been using Gmail account for years for both personal and business needs. Now my company decided to migrate to Microsoft email client account. I tried to configure Gmail account to Outlook 2013 manually, but it was little confusing and I couldn’t complete the task. Can anyone suggest a secure and easy method to transfer emails from Gmail to MS Outlook account?”

“Our company mainly uses two email client applications, i.e. one is Gmail account and other is Microsoft Outlook 2010 for more than five years. Since both accounts have many contacts and emails in it, and it is now difficult to function properly. We decided to import emails and contacts from Gmail to Outlook 2013. Now we searching a solution to solve this.”

These are the common problems that arises from the users side regarding gmail migration. And this article will provide answer to all such queries.

Manually Configure Gmail in Outlook 2007/2010/2013/2016

Here it describes the manual solution and its steps to be followed for synchronizing the Google account to the Microsoft account.

Setting Up Gmail to Outlook 2016
  1. From the File menu, go to Add.
  2. Choose Manual setup or Additional server types.
  3. Two options given, choose POP or IMAP.
  4. Gmail POP settings in Outlook 2016
  5. Enter your name and Email address. Use POP3 as the account type (can also use IMAP).
  6. After that specify incoming and outgoing mail server.
    • Incoming mail server :
    • Outgoing mail server (SMTP) :
  7. Enter the user name and password.
  8. To enable authentication, go to More Settings >>Outgoing Server >> My outgoing server (SMTP).
  9. Then go to Advanced tab and change server port numbers. Specify incoming and outgoing server numbers like:
    • Incoming server (POP3): 995
    • Outgoing server (SMTP): 465

  10. Choose for Encrypted connection (SSL) and click OK.
  11. Click on Test Account Settings to test the settings of MS Outlook account.
  12. A message will displayed saying your account settings are correct. Then click on Next.
  13. Then click on Finish and now Outlook will be synchronized with the Gmail account.

Limitation of Manually Exporting Gmail to Outlook 2010

Manual solution to sync Gmail account to Microsft Outlook 2016 is a very lengthy process. It makes the user in confusion while selecting different options as above described. i.e. to perform manual conversion it requires some sort of technical knowledge.

Alternative Solution for Google Account to MS Outlook Migration

Since the manual methods for transferring different items of Google account to Microsoft email client has many limitations as described above. It is necessary to use a secure and faster method for moving Gmail to Outlook 2007/2010/2013/2016. Here suggests a trouble free fast tool that can be used in such situations. Gmail Backup software is one of the best application available to export Gmail mailboexes. The product has many other advanced features that make it stand up in front of others.

Features of Gmail Downloading Solution
  • Saves Gmail account emails, contacts, calendars and documents
  • Supports downloading to MS Outlook, Windows live mail, Apple mail etc.
  • Support the secure backup of single and multiple users accounts
  • Has option to resume interrupted backup inorder to save time
  • Option to set-up internet bandwidth for smooth and reliable transfer
  • Free up the server space using Delete after download option
  • Microsoft Outlook 2007/2010/2013/2016 should be installed to convert Gmail to PST
  • It allows to secure the data at local desktop

Note: The tool supports only the free Gmail accounts for backing up the data and it doesn't save the credentials in any of its database.

Bottom Line

As we know many people around the world uses the Google email client application for sending and receiving their personal and business information. Similarly, Microsoft email client also has many users. Today many are searching for exporting Gmail to Outlook 2007/2010/2013/2016 and vice-a-versa. Many choose manual methods for transferring, but it is bit lengthy and time-consuming. Today trouble free alternative products are available to perform the same task. One of the best solution available is Gmail Backup Tool, which provides secure conversion of single and multiple users account data to PST and EML format. And it then migrating those files to Microsoft Outlook.

Migrate Gmail to Outlook: Transfer Google Account to MS Email Client Clark Kent 4.5 of 5
Migrating Gmail Mailboxes to Outlook 2007/2010/2013/2016 Google account and Microsoft email client are the most commonly used email clients...