Monday, 26 September 2016

Best and Simple Tricks: Import Outlook PST File to Office 365 (OWA)

As we all know that Microsoft Outlook is an email client that already provides a lot of features which are in-built in it. But still sometimes we need to move to other platforms as per the situation demands. Similarly, in some situation you may need to import Outlook PST file to Office 365. It is also known as Outlook Web Access or OWA in short. So if you’re looking for manual solution, then Yes! It can be done manually using Import/Export feature of MS Outlook.

Understand the difference between PST File and Office 365

PST File: PST or .pst (Personal Storage Table) is a file extension for Microsoft Outlook email client. It allow its users to access items of multiple account configured to Outlook by a personal Outlook data file to each individual user. After you’ve configured any account to Outlook, when a new item appear, it will always save those information in .pst file format.

Office 365: As compared to MS Outlook (a desktop-based-application) Office 365 is a web-mail Outlook and hence it is popularly referred as OWA- Outlook Web Access. Any new items appear in Office 365 will be saved to its server and can be accessed through server only over the internet.

Manual Way: Move Outlook PST File to Office 365 using Import/Export

  • To move Outlook PST data to Office 365, you’ll actually need to use Outlook. Firstly open your Office 365 and create an account as an administrator.
  • Now sign into Office 365 as other user and add (configure) Outlook Profile into it.
  • Once you are signed in as other user, you’ll be able to see and add other users mailboxes too.
  • Click on File >> click on Import and Export >> click on Next.
  • Select Outlook Data File (.pst) >> click Next >> click on Browse to provide the storage location of your PST file.
  • Just below the Browse button, under Options, you’ll see three sub-options, choose Do not import duplicates.
  • Click Next >> if you’ve encrypted your PST file with password, then you’ll be asked to provide them >> enter the correct password and click on OK button.
  • And if the PST file is not locked with any password, then after you click Next, a pop-up box will appear asking you to choose the folder to import from. Here you can select the Inbox folder or any folder which are available in your Outlook mailbox.
  • After you’ve chosen the folder to import, check the box pointing to Include subfolders.
  • Just below the Include subfolders, you’ll see two options: Import items into the current folder and Import items into the same folder in >> select the box pointing to Import items into the same folder in
  • After you’ll done all the above steps successfully, click on Finish to complete the procedure.

Alternative Solution to Import Outlook PST File to Office 365

With manual solution, if you’ve fewer items in your Outlook PST file then it can be easily migrated to Office 365. But in the same migration process, when their size is large then the manual procedure may more time than required. And hence users may it difficult in doing the PST to Office 365 migration. However as an alternative, users can go with a right selection of a third party tool, such as Office 365 Migration Tool. This tool is recommended by one the prestigious Software Review Website and you can see the detail by typing Office 365 Migration in the search box.

Conclusion

In this article you’ll get to learn about the basic difference between PST and Office 365, Using Import/Export Outlook feature to import Outlook PST file to Office 365 manually along with alternative solution.

Best and Simple Tricks: Import Outlook PST File to Office 365 (OWA) Clark Kent 4.5 of 5
As we all know that Microsoft Outlook is an email client that already provides a lot of features which are in-built in it. But still sometim...

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