Wednesday, 20 July 2016

Simple Tricks to Troubleshoot Outlook 2013 Contact Duplicates

Introduction:

This article is based on the removing duplicate contacts in Outlook 2013. without using any third-party tools, and keeping the Contact list easily manageable in future.
Microsoft Outlook has itself a lot of features in it which we are unaware of. So firstly let’s focus on some of the important points the article covers:
  • Reasons behind showing Duplicate Contact
  • How to merge contacts?
  • Steps to prevent Outlook Contacts from duplication.

Reasons behind showing Duplicate Contact

The reason for duplication of contacts is due to
  • Contact duplication is created in case of receiving mails from different email accounts by the same person.
  • Synchronization with different device i.e with mobile or laptop along with social networks like LinkedIn, Facebook and Twitter, can also produce duplicate contacts.
  • In case of maintaining several address books on the Exchange servers mostly in corporate world.

How to Merge Contacts in Outlook 2013?

1. Open Outlook 2013


2. Go to My Contacts and click on Contacts



3. Right Click on Current Contacts and then on New Folder and name it on your wish let it name Contact dups.

4. Go to the current contacts folder and press Ctrl+A and then hit CTRL+Shift+V to move it to the folder newly created i.e Contact dups.

6. Now go to File and then Open and then click on Import



7. Now Click on “Import from another program or file”
8. Select “Comma Separated Values (.csv)” and click on Next
9. Now Browse the Contacts to the file location is located
10. Now select Do not import duplicate items and click Next


11. Select the destination folder to import the Contact and Click on Finish
12. Merge the Contact dups in the destination folder
13. Open Contact dups folder and select all the contacts and paste it in contact folder.

Steps to prevent Outlook Contacts from duplication.

1. Go to File tab

2. Choose Options



3. and then Contacts

4. In Name and Filling Select on Check for duplicates when saving new contacts and click on OK

Conclusion:

It is an effective and simple technique to remove the duplication of Contacts in Outlook 2013. If in-spite of using this Microsoft office feature problem of Contact duplication doesn’t get resolved. We can also use 3rd party software which can be very helpful in removing the duplicates file. The one I have used recently and is trusted is Outlook Duplicates Remover because:
  • It has Option to remove duplicates within the folder and across the folder
  • It can remove duplicates emails from multiple Outlook PST files in batch.
Simple Tricks to Troubleshoot Outlook 2013 Contact Duplicates Clark Kent 4.5 of 5
Introduction: This article is based on the removing duplicate contacts in Outlook 2013. without using any third-party tools, and keeping ...

0 comments:

Post a Comment